Position Title: Assistant Controller
Join a well-established construction organization where you'll play a critical role in supporting the financial operations of the branch. Reporting directly to the Branch Controller, the Assistant Controller serves as a key member across accounting, payroll, project management, and financial reporting. This position is ideal for an experienced construction accounting professional who thrives in a collaborative environment, enjoys improving processes and takes pride in maintaining financial accuracy and compliance.
Salary Range: $125,000 - $140,000 / Year DOE
Assistant Controller Responsibilities: - Partner with the Payroll Specialist to ensure accurate and timely weekly payroll processing
- Respond to payroll jurisdiction, prevailing wage, and pay scale questions across multiple IBEW locals
- Coordinate with the Corporate office to resolve payroll benefit questions and issues
- Prepare certified payroll reports and required payroll filings for state and local jurisdictions
- Complete prevailing wage requests and surveys for local unions and state or federal agencies
- Create and distribute the weekly Billing Opportunities Schedule to Project Managers
- Prepare monthly AIA billing documents and review billings with Project Managers
- Verify invoices are accurately entered into Spectrum
- Review collection items with the Billing Assistant and develop follow-up strategies
- Monitor retention reports, invoice customers promptly, and review weekly Accounts Receivable and retention reports for discrepancies
- Coordinate with the Branch Controller, Project Managers, and Estimating team to ensure new projects are properly set up in Spectrum
- Ensure project budgets are established and all required documentation, including contracts, purchase orders, and change orders, is received
- Review weekly Pending Change Order (PCO) reports and follow up on outstanding items
- Review weekly project cost reports and resolve issues with the appropriate stakeholders
- Prepare project Time & Material (T&M) rates in accordance with project requirements
- Prepare quarterly Project Cost Summary (PCS) reports and review project performance and forecasts with leadership
- Review and approve monthly subcontractor payments, manual check requests, and MasterCard expense reports
- Partner with Corporate Accounts Payable to resolve payment and processing issues
- Participate in quarterly financial reviews with the Branch Manager and Branch Controller, coordinating with Corporate to resolve questions
- Compare monthly financial results against the annual budget
- Assist in developing annual branch budgets
- Support Corporate with year-end audit confirmations
Assistant Controller Requirements: - Bachelor's degree in Accounting, Finance, or a related field
- 8-10 years of accounting experience, preferably within the construction industry
- Construction accounting experience is required
- Strong knowledge of payroll processing, accounts receivable, and job cost accounting
- Experience with Spectrum ERP or a similar construction accounting software
- Excellent analytical, organizational, and problem-solving skills
- Strong attention to detail with the ability to manage multiple priorities
- Effective written and verbal communication skills
- Ability to work independently while collaborating with cross-functional teams
Benefits: - 401(k) with a 5% match
- Medical plan options (PPO and HMO)
- Dental and vision coverage
- Two weeks of vacation plus seven sick days in the first year
- Negotiable vacation time in the second year
- 11 paid holidays
If you are an Assistant Controller looking to take the next step in your career, apply now!
