Assistant Controller

We are now accepting applications for a qualified Assistant Controller at Belmont University.

Employment Type

Staff

Internal Job Category

Exempt (Staff)
Full-Time

Department

Finance and Accounting

Hours

37.5

Primary Duties and
Responsibilities:

Position Summary

The Assistant Controller supports the Controller in managing the university's accounting operations, financial reporting, internal controls, and audit processes. This role provides leadership over day-to-day accounting functions while ensuring compliance with generally accepted accounting principles (GAAP), federal and state regulations, and institutional policies. The Assistant Controller plays a critical role in maintaining the integrity of the university's financial records and serves as a key liaison to internal and external stakeholders.

Key Responsibilities

- Assist with preparation of monthly, quarterly, and annual financial statements in accordance with GAAP for not-for-profit institutions.

- Support the annual external audit, including preparation of financial statement footnotes, schedules, and audit workpapers.

- Oversee general ledger operations, including journal entries, account reconciliations, and month-end and year-end close processes.

- Ensure proper accounting and reporting for donor-restricted funds, endowments, scholarships, and other university funds.

- Monitor net asset classifications and ensure accurate releases from restriction.

- Maintain and enhance internal controls over financial reporting and operational processes.

- Serve as a primary point of contact for auditors and respond to audit inquiries and findings.

- Supervise, mentor, and develop professional accounting staff.

- Support financial systems, including ERP maintenance, chart of accounts updates, and process improvements.

- Collaborate with campus partners including Budget, Payroll, Human Resources, Advancement, and Sponsored Programs.

- Develop, document, and maintain accounting policies and procedures.

- Assist with regulatory, compliance, and survey reporting as required.

Reporting Structure

The Assistant Controller reports to the AVP for Financial Operations & University Controller and supervises professional accounting staff. The role works closely with senior finance leadership and campus stakeholders to support the university's financial operations.

Required Qualifications
• Bachelor's degree in Accounting, Finance, or a related field.
• Five to eight years of progressive accounting experience.
• Strong knowledge of GAAP, preferably within higher education or not-for-profit environments.
• Experience with financial statement preparation, audit coordination, and month-end close.
• Demonstrated ability to manage multiple priorities and deadlines.

Preferred Qualifications
• Certified Public Accountant (CPA) or CPA-eligible.
• Experience in higher education, fund accounting, or donor-restricted accounting.
• Supervisory or team leadership experience.
• Experience with university ERP systems such as Banner, Workday, or Oracle.

Key Competencies
• Strong analytical and problem-solving skills.
• High level of attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to translate technical accounting concepts into practical guidance.
• Collaborative, service-oriented mindset.
• Ability to remain calm and effective during audit and close cycles.

Required Education
Required:Bachelor's degree in Accounting, Finance, or a related field.Preferred:Master's in Accounting, Finance or related fieldCertified Public Accountant (CPA)

Required Experience
• Five to eight years of progressive accounting experience.• Strong knowledge of GAAP, preferably within higher education or not-for-profit environments.• Experience with financial statement preparation, audit coordination, and month-end close.• Demonstrated ability to manage multiple priorities and deadlines.Preferred:• Experience in higher education, fund accounting, or donor-restricted accounting.• Supervisory or team leadership experience.• Experience with university ERP systems such as Banner, Workday, or Oracle.