Job Requisition ID:Time Type:Full time
Employee Group:Staff
Job Category:IT Infrastructure and Systems
Employment Type:Permanent
Department:Facilities - Documents and Digital Archives
Hiring Range:$80,248.28 - $100,310.35
Posting Information:This posting is for an existing vacancy.
The internal posting deadline for this position is Thursday, July 30, 2026 at 11:59PM.
Job Description:Primary PurposeThe Asset Management Specialist governs and manages asset data within the Computerized Maintenance Management System (CMMS) to ensure its quality, accuracy, and usability. This role supports data-driven decision-making for lifecycle planning and deferred maintenance prioritization, contributing to effective operational and capital planning for senior leadership in Plant Operations.
Key AccountabilitiesCMMS & Data Governance
- Leads the implementation, configuration, and optimization of the CMMS Asset Management module, serving as the functional Product Owner and subject matter expert.
- Defines and maintains asset data standards, including naming conventions, tagging protocols, and asset classification hierarchies.
- Establishes system configuration to support integration of asset data with related operational systems, enabling a seamless integrated view.
- Oversees the migration of asset data into the CMMS, including data cleaning, validation, and migration of legacy asset information.
- Monitors and maintains asset data quality and consistency.
Asset Registry
- Maintains a comprehensive and accurate asset registry within the CMMS.
- Coordinates (and occasionally performs) field verification activities to ensure alignment between recorded and physical assets.
- Implements and maintains campus-wide asset identification and tagging processes to facilitate mobile data entry for technicians.
- Documents and manages the asset lifecycle information, including installation dates, warranty information, condition, expected useful life, and disposal records.
Maintenance Integration
- Aligns asset records with preventative maintenance schedules, ensuring owner manual requirements are met, in collaboration with the maintenance team.
- Develops and maintains processes to support asset condition assessments to assess the health of buildings and systems and update external databases as needed.
- Develops linkages of inventory of spare parts to their respective assets in the system to streamline repair times and work with procurement software to align systems for spare parts inventory.
- Supports integration of asset information with procurement and inventory processes.
Reporting and Compliance
- Develops and maintains reporting to support capital and maintenance planning, including reports on the Facility Condition Index (FCI) and deferred maintenance backlogs to support planning and budgeting.
- Assists with regulatory compliance to ensure that all regulated assets are accurately tracked.
- Identifies critical assets (e.g., a main transformer or data center chiller) and develops specific monitoring protocols within the system to prevent campus-wide outages.
Training and Improvement
- Develops training guides and delivers training sessions for tradespeople and technicians related to asset data processes and system use.
- Provides ongoing guidance and support to system users.
- Monitors and ensures data quality and updates standards and guidelines to address recurring issues and improve consistency over time, as required.
- Identifies opportunities to improve asset data management and system use.
Required QualificationsEducation
- Postsecondary degree in mechanical, industrial, management engineering, or a related field, or an equivalent combination of education and experience
- Asset management certification (e.g., PEMAC or SMRP) is preferred.
Experience
- Minimum 3 years of experience working with asset management or maintenance systems.
- Experience working in a facilities, infrastructure, or maintenance environment is an asset.
- Experience with computerized maintenance management and asset management systems and standard data tools.
Knowledge/Skills/Abilities
- Knowledge of asset management principles, including lifecycle planning and condition assessment.
- Knowledge of computerized maintenance management systems and asset data structures.
- Knowledge of data governance and data quality practices.
- General understanding of maintenance operations and preventative maintenance practices.
- Strong analytical and problem-solving skills.
- Intermediate data analysis and reporting skills.
- Strong written and verbal communication and stakeholder engagement skills.
- Organizational and time management skills.
- Ability to establish and maintain data standards.
- Ability to interpret and translate data to support operational and planning needs.
- Ability to collaborate with stakeholders to support coordination and process alignment.
- Ability to identify and resolve data quality issues.
- Ability to manage multiple priorities and meet deadlines.
- Ability to develop training materials and documentation, and support users in applying standardized processes.
