SUMMARY OF FUNCTIONS:With minimal guidance the Accounts Payable Specialist III will be responsible for ensuring timeliness and accuracy of accounts payable deliverables, including but not limited to month-end close and associated financial reporting activities. The Accounts Payable Specialist III will be responsible for the complete Accounts Payable cycle which includes invoice processing, maintaining/adding vendor files, managing weekly payment runs, and supporting month-end close by preparing monthly AP accruals, reconciliations and journal entries. Additionally, this person will oversee and manage expense reports to ensure accuracy of account coding. Finally, the Specialist III will be a resource for other AP staffs to seek answers to general financial questions and provide guidance/training when applicable.
Please note roles and responsibilities are subject to change with or without advanced notice.
MAJOR DUTIES AND REQUIREMENTS: Accounts Payable:- Process high-volume of 2-way, 3-way match and non-PO vendor invoices, ensuring proper coding, approval, and compliance with company policies.
- Prepare and execute weekly and monthly payment runs (ACH, wire, check).
- Review and reconcile vendor statements and resolve discrepancies promptly.
- Partner with Procurement team to streamline purchasing and payment processes.
- Maintain and update vendor master records, including W-9 collection and tax identification details.
- Prepare and file annual 1099 forms in compliance with IRS regulations, ensuring accuracy and timely submission.
- Support month-end close, including AP accruals, reconciliations, and journal entries.
- Serve as the point of escalation for complex AP issues and vendor inquiries.
- Drive and create AP process improvements and automation
Travel Reimbursements/Expense reports:- Review and process employee expense reports in compliance with travel and expense policies.
- Reconcile monthly corporate credit card expenses
- Prepare corporate credit card/ non-corporate credit card accruals
Other:
- Support internal and external audits by providing documentation and explanations.
- Serve as a subject matter expert within the AP team- providing guidance, resolving discrepancies, and supporting continuous improvement initiatives to enhance efficiency and accuracy across the payables function.
- Other special projects as needed
EXPERIENCE AND/OR EDUCATION REQUIREMENTS:
- Bachelor's degree in Accounting is required
- 5+ years of accounts payable experience in fast-paced environment required, manufacturing experience preferred
- Strong understanding of accounting principles and AP processes
- Experience working in a lead or supervisor role is preferred
- Experience working with Microsoft Dynamics 365 is preferred
- Proficiency in Microsoft Excel and financial reporting tools
- Ability to manage multiple priorities and meet deadlines
- Ability to maintain a high level of accuracy in preparing/entering financial information
- Excellent attention to detail and strong problem-solving and analytical skills
- Able to deal sensitively with confidential material and information
- Excellent organizational skills
- Collaborate well in a team environment
- Excellent interpersonal skills and the ability to work with all levels of the company
- Must be able to effectively communicate (written and verbally) in English
- Willingness to work extended hours as needed
PHYSICAL REQUIREMENTS: There are no special requirements of the job other than being to perform normal computer related tasks. No significant lifting requirements. Perform all duties in compliance with regulatory and company requirements.
Salary Range: $80,000 - $90,000
