Alliance Executive Assistant
Description -Job SummaryThis role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.Additional Responsibilities- Coordinate end-to-end planning and execution of Canon Alliance governance forums, including Presidential Meetings, Steering Committees, Joint Business Meetings (JBMs), and executive reviews.
- Track executive decisions, action items, and follow-up commitments across HP and Canon leadership teams.
- Prepare executive briefing materials, presentations, meeting summaries, and communication packages for senior leadership.
- Manage governance calendars, meeting cadence, and key business milestones.
- Coordinate executive visits, customer events, and alliance workshops, including logistics and travel arrangements.
- Serve as a primary liaison between HP and Canon stakeholders, ensuring effective communication and coordination across global teams.
- Maintain alliance documentation, SharePoint sites, meeting repositories, and governance records.
- Support event spending, purchase orders, invoices, and expense tracking.
- Assist with business operations activities, including reporting, planning reviews, and executive dashboards.
- Handle highly confidential information with professionalism, discretion, and sound judgment.
Additional Preferred Experience- Experience supporting Vice Presidents or senior executives in a global organization.
- Experience coordinating executive-level meetings, governance processes, and large-scale business events.
- Experience working with strategic partners, alliances, or cross-company programs.
Education & Experience Recommended- High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
- Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
Knowledge & Skills- Accounting
- Administrative Support
- Billing
- Booking (Sales)
- Calendar Management
- Customer Data Management
- Data Entry
- Expense Reports
- Finance
- Front Office
- Invoicing
- Marketing
- Microsoft SharePoint
- Office Equipment
- Office Management
- Office Supply Management
- Presentation Software
- Purchasing
- SAP Applications
- Travel Arrangements
Cross-Org Skills- Effective Communication
- Results Orientation
- Learning Agility
- Digital Fluency
- Customer Centricity
Impact & ScopeImpacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.
ComplexityWorks on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.
DisclaimerThis job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.
Pay & BenefitsThe pay range for this position is $32 to $49 USD per hour (applies to United
States of America candidates only). Pay varies by work location, job-related
knowledge, skills, and experience.
Benefits:
HP offers a comprehensive benefits package for this position, including:
- Health insurance
- Dental insurance
- Vision insurance
- Long term/short term disability insurance
- Employee assistance program
- Flexible spending account
- Life insurance
- Generous time off policies, including;
- 4-12 weeks fully paid parental leave based on tenure
- 13 paid holidays
- 15 days paid time off
- US benefits overview https://hpbenefits.ce.alight.com/
The compensation and benefits information is accurate as of the date of this
posting. The Company reserves the right to modify this information at any time,
with or without notice, subject to applicable law.
Job -Administration
Schedule -Full time
Shift -No shift premium (United States of America)
Travel -No
Relocation -Yes
