Karbon

AI Operations Lead

Karbon • $180K — $190K *
US-AnywhereRemote in United States
Enterprise Technology
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • 5-7 years of coding experience with Python or TypeScript, SQL, and REST APIs.
  • Experience building production software in the last two years with a robust understanding of Large Language Models.
  • Direct collaboration with non-technical teams as the technical liaison for internal tools or engineering projects.
  • Ability to extract actionable insights from messy data and advocate for those numbers to financial stakeholders.
  • Proven experience managing cross-functional initiatives where participants do not report directly to you.
  • Strong written communication skills and ability to prioritize effective work over non-impactful tasks.

Responsibilities

  • Develop and ship automation tools to streamline operations across multiple departments.
  • Implement a secure data gateway to integrate AI tools with existing systems.
  • Create and manage AI usage dashboards providing departmental insights into spend and performance.
  • Lead the AI champions program to ensure consistent usage and peer-led training across teams.
  • Run program activities to ensure skills and knowledge are retained within teams during onboarding and offboarding processes.
  • Establish standardized metrics for evaluating AI effectiveness and report findings to executive leadership.

Benefits

  • Flexible Time Off, promoting 4 weeks of annual leave.
  • Company-paid medical coverage for employees and their dependents.
  • Comprehensive dental and vision plans for employees and their dependents.
  • 401(k) plan with company matching to support retirement savings.
  • Flexible Spending Account options for healthcare expenses.
  • Up to 8 weeks of paid parental leave for new parents.
  • Work-from-home stipend to support a remote work environment.
Full Job Description
About the Role
Build the Tooling
  • Ship internal automations and agents that remove repeated manual work across Sales, CS, Implementation, Support, and Operations. Connect AI to the systems we already run, through APIs and MCP servers.
  • The first build is the data gateway. Karbon runs its own MCP server. You extend it into a routing proxy that sits between Claude and every internal data source teams need. Authentication via Okta. RBAC enforcement by department. Request logging for spend attribution and audit. Once the gateway is approved by Security, new connectors plug into a config entry instead of triggering a full review each time. That is your first thirty days.
  • After that: CS gets a renewal risk signal. Sales gets a proposal draft automation. Implementation gets a SOW generator with scope-creep flags. Support gets a ticket triage router.
  • Prototype fast. Harden what people use. Delete what they ignore. Hand every tool to an owner in the team that uses it. You build it. They run it.
Own Governance and Visibility
  • Manage the Claude access and provisioning workflow - seat requests, model and tool access, connector approvals - and the Slack workflows that support it. Run the connector security review pipeline in partnership with Security.
  • Own the spend dashboard across all AI tools, not just Claude. Cursor, Codex, Linear AI, and anything else the org is running sit alongside Claude in one view. Department leaders see their own number weekly without asking you to pull it. Bad trends surface before they become invoice surprises.
  • Extend that visibility into an ROI framework: adoption rate, hours saved, cost per seat, project-level impact. Partner with Finance on budget accountability.
  • Run the AI champions program. Fourteen department champions, organized into pods, own peer enablement and skill submissions within their teams. You run the cadences, maintain the hub pages, and hold champions accountable for engagement. When people leave Karbon, their projects and skills do not leave with them. You own the offboarding flow that captures and reassigns that work.
  • Build and maintain the AI wiki - per-department documentation of tools, active use cases, and skills in use. Keep it current as tools evolve.
Train Teams and Set the Standard
  • Work with each department lead to agree how their team uses AI, then hold that standard.
  • Run practical training. Short, specific, and repeatable. Teach people the efficient way to get the same answer. Most cost problems are habit problems. After month one, you know what each team's workflows look like because you built them. That makes you a better trainer than anyone who has not.
  • Build and maintain a shared library of prompts, skills, and patterns so knowledge stays when a person leaves. Own the pipeline that moves skills from intake through review to the shared library - and automate the parts of it that should not require a human.
Measure and Report the Return
  • Define the small set of metrics that show whether AI is working: cost, adoption, delivery, and quality.
  • Build the data pipelines behind those metrics. Expect the source data to be messy. Publish a regular report to the executive team. Same format every time. Bad news included.
  • Delete any metric that has not changed a decision in a quarter.
About You!
  • You shipped production software in the last two years, as the person writing the code. Python or TypeScript, SQL, and REST APIs.
  • You built something real on top of a large language model. Not a demo. Something with users, error handling, and a cost you had to control.
  • You worked directly with non-technical teams as the technical person in the room. Forward deployed engineer, solutions engineer, GTM engineer, internal tools engineer, or similar. You know what a CS renewal motion looks like and what implementation scoping feels like. You do not need to have worked in those roles. You need to have built something those teams actually used.
  • You can build a number out of messy data and defend it to a CFO.
  • You have run a cross-functional program where the participants did not report to you - a champion network, an ambassador program, an adoption initiative. You know how to create accountability without authority.
  • You write clearly, and you can say no to work that will not pay off.

Bonus Points:

Accounting, professional services, or B2B software market experience. Familiarity with MCP server development, Claude API, or agent frameworks. Experience with Okta or similar identity providers.

What Success Looks Like!

By month six:

Three automations run in production, each owned by the team that uses it. Every department leader can see their own AI usage and cost, including spend outside Claude. The spend dashboard is live and trusted. Your first report to the executive team is argued with, not just acknowledged. The gateway has Security sign-off and every new connector goes through it.

By month twelve:

Cost per unit of work delivered is moving in the right direction, and everyone agrees on how it is calculated. Three departments extend and run their own tools without you. New starters learn our way of working with AI as part of onboarding. Champion pods are submitting and reviewing skills without you in the loop. The AI wiki is maintained by department owners, not by you.
  • Gain global experience across Australia, New Zealand, UK, and Canada
  • Strong benefits package including:
    • Flexible Time Off with an encouraged 4 weeks use per year
    • Company paid medical for you and eligible spouse/partner and dependents
    • Paid dental and vision and eligible spouse/partner and dependents
    • 401(k) with company matching
    • Flexible Spending Account
    • Up to 8 weeks paid parental leave
    • Work-from-home stipend
  • Work with (and learn from) an experienced, high-performing team
  • A collaborative, team-oriented culture that embraces diversity, invests in development and provides consistent feedback
  • Be part of a fast-growing company that firmly believes in promoting high performers from within


As we hire across various locations within the USA we are required by law to include a reasonable estimate of the compensation range for this role.

The range provided is broad and takes into consideration a wide range of factors that are reviewed when making a hiring decision, such as physical location/cost of living in that location, years of experience, skills, and other business needs.

It is not typical for a candidate to be hired at or near the top of the pay range and each compensation decision is dependent on each individual case. The base salary is one component of the total compensation package, which for some roles may include a target bonus, for some roles very competitive equity grant, and very generous benefits. While we believe competitive compensation is a critical aspect of you deciding to join us, we do hope you also spend time considering why our mission, purpose and values are right for you. We are creating something transformational here, and we hope you are as excited about the future as we are!

The estimated base salary range for this role is:

$180,000-$190,000 USD

About Karbon

Karbon is a workstream collaboration platform that brings teams together to get work done. It combines email, discussions, tasks and powerful workflows to keep everything organized and in one place. Karbon is designed to help businesses work collaboratively and efficiently, with a focus on transparency and accountability. The platform is used by accounting firms, bookkeepers and other professional service businesses around the world.
Learn more about Karbon
Size
50 employees
Industry
Founded
2017
Revenue
$10 million

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