AI & Data Risk Program ManagerAbout the roleAs a Business Project Manager supporting Vanguard's emerging AI Risk organization, you will help shape how we responsibly deliver AI-powered capabilities. This combined Business Project Specialist and Chief of Staff role helps to manage risk governance forums, coordinate high-visibility initiatives, and support the development of clear, aligned, and timely materials for executive audiences. Your work will directly advance Vanguard's mission by strengthening oversight, enabling sound decision-making, and ensuring that innovation remains grounded in what serves our clients best.
What you'll do- Lead and support strategic AI Risk program
- Serve as the AI Risk program manager to help stand up a new enterprise AI Risk function, including frameworks, governance, and delivery processes.
- Lead multiple projects or major workstreams from planning through delivery, ensuring progress against scope, budget, and timelines.
- Collaborate with partners across IT and GR&S to maintain alignment and momentum.
- Manage resource and budget planning to support responsible and efficient execution.
- Track key metrics, insights, and portfolio-level reporting to enable data-driven decision-making.
- Share clear updates, address challenges, and influence cross-functional stakeholders.
- Assist with planning and scheduling initiatives to support smooth adoption of new programs.
- Champion organizational change by supporting communication, training, and readiness efforts.
- Act as a Risk Governance Analyst supporting facilitation of the AI Executive Risk Committee, ensuring strong preparation, materials, and follow-through.
Chief of Staff responsibilities- Support PRAD (Privay, Records, AI, and Data) Risk Chief of Staff needs, including budget coordination, leadership team (LT) meeting support, offsite planning, and Board materials preparation.
- Review outgoing materials to ensure clarity, accuracy, and readiness for enterprise use.
This role is a good fit if you enjoy...- Managing multiple priorities.
- Working through ambiguity.
- Organizing complex work.
- Collaborating across diverse teams.
- Turning ideas into practical, actionable steps.
You'll be successful here if you...- Are comfortable working with leaders and shifting priorities.
- Can balance needs, timelines, and long-term impact.
- Ask thoughtful questions, use data when available, and handle sensitive information responsibly.
What we're looking for- Minimum 8 years of relevant experience, including at least 5 years in business project management, stakeholder engagement, or process optimization.
- Bachelor's degree or MBA in Project Management, Business Administration, or related field; graduate degree preferred but not required.
- Experience in investment-related or global/multi-country environments is a plus.
- Knowledge of project management methodologies and tools.
- Exceptional communication, relationship-building, and influence skills.
- Demonstrated ability to develop strategic roadmaps and implement process improvements.
- High proficiency with Microsoft Excel, PowerPoint, Word, and project reporting tools.
- Ability to manage multiple priorities, organize complex work, and adapt in a dynamic environment.
Special FactorsSponsorshipVanguard is not offering visa sponsorship for this position.
