Job Title: Advisor, Grants

Posting Start Date: 6/10/26

Job Opening Number: 107180
Job Requisition Number: 383
Number of Positions: 1
Job Type: Management and Administration
Job Code: 000028
Department: OFFICE OF THE CAO
Division: InterGovt Affairs & Advocacy
Hiring Salary Range: $102,784.00 - $115,632.00 per annum
Maximum of Salary Range: $128,480.00 per annum
Job Grade: 6
Job Status and Duration: Full Time, Temporary for 12months
Hours of Work: 35 Hour work week
Location: City Hall
Posting Date: 06/10/2026
Closing Date: 06/23/2026

Notice to Internal Applicants: To ensure your application is processed as internal, please submit your application using your City of Brampton work email address.

External and internal applicants are now being considered.

Reporting to the Director of Intergovernmental Affairs, the Grants Advisor leads and oversees the organization's grants portfolio, including both government and non-government funding opportunities. The role is accountable for the full lifecycle of grants management, from identifying opportunities and preparing submissions, to tracking progress, ensuring compliance, and aligning with organizational priorities. The Grants Advisor centralizes grant management, acting as the primary liaison for internal and external stakeholders, and is responsible for high-level decision-making, cross-departmental collaboration, and continuous improvement of the organization's grant strategy to maximize funding opportunities.

Position Duties and Responsibilities:

1. Corporate Contribution

• Maintain and manage the citywide grants database and centralized repository of all grant-related information
• Develop and implement procedures to track funders' interests, applications, reports, meetings, award letters, agreements, acknowledgments, and fund distribution
• Monitor progress of all active applications and maintain a calendar of each grant's requirement and deliverables
• Create and maintain a list of the organization's application portals and funder accounts
• Collaborate with departments to identify priority projects aligned with funding opportunities
• Coordinate the drafting, and timely submission of grant applications
• Provide expertise on funding regulations to ensure all proposals meet funder requirements
• Conduct post-application assessments and implement best practices for continuous improvement of the organization's grant program

2. Intergovernmental and External Funder Management

• Conduct ongoing research and track grant opportunities across all levels of government and the private sector, with a focus on building sustainable and mutually beneficial partnerships
• Stay informed on funding trends and opportunities through sector associations (FCM, AMO, MFOA etc.)
• Evaluate, prioritize, and strategize new funding opportunities to align with organizational priorities and diversify institutional support
• Build and nurture long-term relationships with current and potential funders through regular communication, meetings, and stewardship efforts, ensuring their continued support
• Work closely with leadership, project staff, and funders to align outreach and advocacy efforts and maximize funding potential
• Address funding challenges or scope changes proactively, ensuring transparent communication with funders and project leaders
• Represent the organization at industry events, webinars, and conferences to network, share insights, and speak on project successes and industry best practices

3. Grant Program Development and Support

• Present funding opportunities to cross-departmental leadership and project teams, and collaborate to select projects that advance the City's strategic priorities
• Provide direction and recommendations to staff throughout the application process
• Develop, review and edit content for eligibility to submit high-quality grant applications that clearly communicate project objectives, outcomes, and impact
• Ensure the timely submission of all grant documents and progress reports in accordance with funder requirements
• Support ongoing advocacy efforts once submitted including providing data and supporting information for major conferences, intergovernmental level engagement and advocacy meetings
• Coordinate with accounting and project teams to gather invoices and receipts, ensuring compliance with funding requirements for claim submissions

4. FINANCIAL Oversight & Compliance

• Work with Finance, Accounting, and Treasury departments to track and report on institutional grant funding
• Monitor the spending of awarded funds to ensure compliance with grant agreements, minimizing the risk of unspent or returned funds
• Oversee multi-year grant management, ensuring funds are used in accordance with program timelines and reporting requirements
• Collaborate with accounting to ensure invoices are processed in a timely manner and in compliance with funder guidelines
• Work closely with project teams to monitor fund usage and ensure alignment with budgetary constraints and funder specifications across fiscal years
• Support efforts to optimize the use of awarded grant funds, providing strategies to minimize slippage and improve overall financial management of grants

5. Communicating and Reporting

• Track, measure, and report on the success of grant applications
• Develop, monitor and report on KPIs to evaluate the effectiveness of the grants program
• Develop reports, briefing notes, memos, presentations and other material as necessary to communicate the grant program's progress, outcomes, challenges and opportunities

Minimum Qualifications:

Education:

• A Bachelor's degree in a relevant discipline (e.g., Business Administration, Public Administration, Nonprofit Management, etc.)

Experience:

• 5+ years of experience in grant writing and a proven track record of securing funding from diverse sources including government, foundations, corporations etc.
• Extensive experience in overseeing large grants programs and managing all aspects of grants' lifecycle
• Proven ability to lead cross-functional teams and collaborate with senior leadership to achieve results
• Experience in financial oversight and budget management related to grants
• Experience working in a government setting or with public-sector funding is an asset

Special Requirements:

• Strong strategic thinking and decision-making capabilities with the ability to drive continuous improvement in grants management processes
• Excellent communication skills, both verbal and written, with the ability to clearly articulate complex ideas to diverse audiences
• Demonstrated ability to manage competing priorities and deadlines in a fast-paced environment
• Exceptional interpersonal skills, with the ability to build and maintain strong relationships with internal stakeholders and external funders
• Advanced proficiency in Microsoft Office Suite (Word, Excel) and familiarity with grant management software
• Knowledge of financial management, budgeting principles, and grant compliance regulations
• Previous managerial or supervisory experience is an asset

Additional Information

Interview: Our recruitment process may be completed with video conference technology.

**Various tests and/or exams may be administered as part of the selection criteria.

As part of the corporation's Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.

If this opportunity matches your interest and experience, please apply online by clicking the apply now button by (06/23/2026) and complete the attached questionnaire.

We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

The City of Brampton uses email to communicate with applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. Time sensitive correspondence is sent via email (i.e. testing bookings, interview dates) and it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the employment opportunity and your application will be removed from the competition.

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