This position provides operational leadership for the IU Health Theranostics Center of Excellence (COE) which is housed within the Department of Radiology and Imaging Sciences (RADY). This position leads the planning, implementation, and completion of large-scale projects across RADY, Indiana University (IU) Health facilities state-wide, affiliated research programs across the University (IU School of Medicine (IUSM) and IULAB), and industry partners. The Administrator is responsible for the effective launch, implementation and overall integrity of the COE.

Department-Specific Responsibilities

• Develops project plans
• Coordinates cross-functional teams
• Monitors milestones and deliverables
• Maintains project management and data-tracking systems
• Identifies project risks and shortfalls
• Reports progress to faculty/facility leaders and key stakeholders
• Provides executive-level project management, workflow infrastructure, operational tracking, dashboard development, and resource request oversight
• Works to ensure projects are completed within established timelines and operational systems support accountability and transparency

General Responsibilities

• Directs the daily and long-term financial and/or administrative operations of multiple institution organizational units or a multi-faceted academic research and teaching unit within a school or college
• Responsible for accuracy, timelines, and the general integrity of the Health Services Administration family
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity
• Manages complex revenues including internal and external sources
• Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds
• Prepares operating and project budget drafts. Creates annual revenue and expenditure budget for school or support unit
• Monitors functional area budgets and reports any significant deviations from approved budgets.
• Develops budgetary policies and procedures
• Responsible for supervising business support personnel
• Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services
• May oversee and direct variety of human resources activities including employment, labor relations, benefits, training, and classification for functional area

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in health services, finance, business, or a related field

Preferred

• Master's degree

WORK EXPERIENCE

Required

• 4 years of related functional experience
• 1 year of management experience

Preferred

• Experience managing projects involving clinical care delivery, clinical research, Graduate Medical Education (GME) training programs, or complex interdisciplinary environments
• Experience coordinating projects involving multiple departments, teams, or institutional partners

LICENSES AND CERTIFICATES

Preferred

• Project management certification or formal project management training

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Excellent organizational skills
• Excellent collaboration and team building skills
• Effectively coaches and delivers constructive feedback
• Instills commitment to organizational goals
• Demonstrates excellent judgment and decision making skills
• Effective conflict management skills
• Builds and manages effective teams
• Experience using large scale financial platforms in and/or for a variety of financial operations
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP)
• Ability to mine data from multiple sources and integrate into usable formats
• Ability to clearly present material and make it accessible to a variety of audiences
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations
• Knowledge of human resources laws and procedures as related to managing staff
• Knowledge and understanding of the importance of mentors and mentorships
• Demonstrated ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning

Preferred

• Experience with Smartsheet, dashboard development, workflow mapping, and operational reporting
• Demonstrates sound judgment
• Strong organizational and communication skills
• Ability to manage multiple priorities
• Ability to effectively collaborate with healthcare executives, research leaders, and institutional/industry partners

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is not eligible for visa sponsorship.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Sr. Operational

FLSA: Exempt

Job Function: Health Services

Job Family: Health Services Administration

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

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