Salary : $64,104.00 - $101,124.00 Annually
Location : 14935 B Southlawn Lane Rockville Md. 20850
Job Type: Permanent
Job Number:Department: Fire and Rescue Services
Division: FRS 45 Fleet Support
Opening Date: 08/14/2026
Closing Date: 8/21/2026 11:59 PM Eastern
FLSA: Non-Exempt
About the PositionPlease note: The salary range above represents this position's earning potential. The anticipated hiring range for this position will be $64,104 to $91,918, based on the candidate's qualifications and experience. The department is seeking to fill the position of Administrative Specialist I.
What You'll Be Doing
The primary purpose of this position is to provide administrative support to MCFRS Fleet Operations and Support Division. Duties include a full range of administrative functions in support of resource management and tracking, facility management, financial analysis, processing invoices, working with vendors, establishing work priorities and meeting deadlines. This position is responsible for oversight of the daily and long-term fire rescue fleet operations, including contract and purchase order development, administration, and monitoring. The Administrative Specialist I reports to a Manager III and interacts with mechanics and occasionally uniformed MCFRS personnel. This position requires effective written and verbal communication skills, as well as the ability to attend meetings and perform tasks, as assigned.
- General office practices and procedures.
- Computer operations and relational database structures and files management and spreadsheet applications.
- The methods, principles and techniques associated with Internet research methods, data collection and report writing.
- Contract and subsequent purchase order development, administration, and monitoring.
- Processing invoices for payment
- Processing fire station requests for repairs of station fuel dispensers and scheduling fuel deliveries.
- Processing Motor Vehicle Administration paperwork such as titling and registration for new vehicles and vehicles MCFRS disposes of.
- Processing any insurance issues and obtains/deletes insurance for new and old MCFRS vehicles.
Minimum Qualifications
Experience: One (1) year of professional administrative experience, including:
- Experience in administrative and financial support, including processing invoices, reviewing billing documentation, maintaining records, and ensuring transactions are accurate and properly documented.
- Experience coordinating and monitoring equipment, facilities, or service-related activities, including tracking fire station fuel dispensers, coordinating repairs, maintaining records, and communicating with vendors and internal personnel.
- Experience providing contract administration support, including monitoring contract requirements and performance, maintaining contract documentation, tracking expenditures and deliverables, and communicating with vendors to ensure compliance with established requirements.
Education: Graduation from an accredited college or university with a bachelor's degree.
Equivalency: An equivalent combination of education and experience may be considered.
Please note: The selected applicant will be required to successfully complete a background investigation and a medical health review and a drug/alcohol screen prior to appointment.
Preferred Criteria, Interview Preferences
All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Those applicants who meet minimum qualifications will be rated "Qualified," placed on the Referred List, and may be considered for an interview.
Preference for interviews will be given to applicants with experience in the following:
- Graduation from an accredited college or university with a bachelor's degree.
- More than one (1) year of professional administrative experience related to fleet management
- Knowledgeable in insurance administration for fleet of vehicles and equipment
- Knowledgeable in AssetWorks or similar fleet management
- Knowledgeable in Motor Vehicle Administration titling and licensing
- Knowledgeable in processing invoices for payment
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Leave Benefits
Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.
Retirement Benefits
All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.
Tuition Assistance & Student Loan Forgiveness
Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.
Free Mass Transit Benefit
County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.
Reduced Child and Health Care Costs
Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.
Employee Wellbeing
We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.
Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits
01
MQ Question ADMINISTRATIVE SPECIALIST I (000152)
What is your highest level of completed education? - N/A
- High School/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Juris Doctor
- Doctorate
02
MQ Question ADMINISTRATIVE SPECIALIST I (000152)
How many years of professional administrative experience do you have? - No Experience
- 1 Year Experience
- 2 Year's Experience
- 3 Year's Experience
- 4 Year's Experience
- 5+ Year's Experience
03
Do you have a bachelor's degree or higher?
04
Do you have one (1) year or more of professional administrative experience related to fleet management?
05
If yes, please describe your experience:
06
Are you knowledgeable in insurance administration for fleet of vehicles and equipment?
07
If yes, please describe your experience:
08
Are you knowledgeable in AssetWorks or similar fleet management?
09
If yes, please describe your experience:
10
Are you knowledgeable in Motor Vehicle Administration titling and licensing?
11
If yes, please describe your experience:
12
Are you knowledgeable in processing invoices for payment?
13
If yes, please describe your experience:
Required Question 
