Qualifications

• Professional degree in business or related field preferred but not mandatory
• 3+ years of experience in office administration with a focus on confidentiality
• Exceptional written and verbal communication skills
• Strong organizational skills with reliability in meeting deadlines
• High integrity, client service orientation, and a positive demeanor
• Ability to work independently while managing multiple tasks
• Meticulous attention to detail and proactive problem-solving skills
• Experience with certified payroll compliance and skilled workforce requirements
• Proficiency in Microsoft Outlook and Microsoft Teams
• Familiarity with Procore, Bluebeam, Textura, and Docusign is advantageous
• Notary of the Public preferred but not essential.

Responsibilities

• Assist in organizing meetings and events, including catering arrangements
• Manage and inventory office supplies and safety equipment
• Coordinate shipping and receiving of packages
• Oversee fleet vehicle management
• Provide ad-hoc support to field and office staff as required
• Assist in setting up project sites and obtaining subcontractor information
• Manage project closeout processes including documentation and warranty letters
• Ensure compliance through documentation and payroll oversight

Benefits

• Full-time, exempt position
• Opportunity to work in a growing and dynamic office environment
• In-person engagement fostering team collaboration
• Chance to work as a liaison between field operations and management
• Exposure to diverse project coordination responsibilities