About this role

The Team:

The Global Marketing & Digital Wealth organization at BlackRock is a forward-looking, globally connected team at the center of the firm’s most high-impact priorities. We are architects of growth, working across functions and markets to unlock opportunities and accelerate outcomes for the business. In collaboration with both internal and external partners, we design the conditions for success—delivering next-generation campaigns, brand platforms, communications, training, and client experiences. Our work is powered by world-class centers of excellence spanning content strategy, research & analytics, and digital platforms & experiences.

The Administrative Business Lead will sit within Global Marketing & Digital Wealth and partner closely with senior leadership, administrative colleagues, and cross-functional stakeholders to keep the team connected, prepared, and operating smoothly across priorities, meetings, travel, and day-to-day business needs.

Role and Impact:

We are looking for a high-performing Administrative Business Lead, reporting to the Chief Marketing Officer and Global Head of Digital Wealth, to provide senior administrative, operational, and stakeholder support. This role will help maximize leadership effectiveness by managing complex calendars, anticipating preparation needs, coordinating logistics across regions, and acting as a trusted point of contact for internal and external partners. The successful candidate will bring sound judgment, strong discretion, and a proactive approach to keeping priorities moving in a fast-paced environment.

Responsibilities:

• Manage complex calendars, coordinating in-person and virtual meetings across participants, teams, and time zones, while helping prioritize competing requests and escalating urgent items with sound judgment.
• Keep leaders on schedule throughout the day, respond quickly to real-time needs, and coordinate closely with executive assistants, senior stakeholders, clients, partners, and internal teams.
• Anticipate meeting preparation needs by gathering background materials, maintaining context documents, and ensuring leaders have the right information, logistics, and follow-ups for each engagement.
• Arrange and cross-check domestic and international travel through Concur, including flights, hotels, ground transportation, visas where required, and related logistics.
• Process and track expenses, reimbursements, approvals, and administrative records with a high degree of accuracy and confidentiality.
• Support team operations and culture moments, including internal meetings, huddles, visitor logistics, conference rooms, meal arrangements, materials, office supplies, and ad hoc projects.
• Partner with administrative colleagues across Global Marketing & Digital Wealth and the broader firm to ensure strong coverage, collaboration, and consistency across regions and leadership priorities.

Core Skills:

• Exceptional organization, prioritization, and time management skills, with the ability to track multiple tasks to completion across stakeholders and timelines.
• Strong professional judgment, attention to detail, and ability to quickly adapt to changing priorities in a fast-paced environment.
• High degree of discretion, integrity, and sound judgment when handling confidential information and engaging with senior stakeholders.
• Proactive ownership mindset, positive can-do attitude, and willingness to take initiative, accept responsibility, and produce high-quality results with minimal guidance.
• Strong interpersonal, communication, problem-solving, proofreading, and relationship-building skills across teams and levels.
• Proficiency with Microsoft Office, Outlook, Word, Excel, PowerPoint, OneNote, Concur, online travel tools, and expense management systems.
• Demonstrated use of AI tools with fluency and agility, showing adaptability, critical thinking, and the ability to learn in evolving environments.
• Embodies an AI-ready mindset through curiosity, eagerness, and being an early adopter.

Qualifications:

• 5+ years of corporate administrative experience in roles interfacing with executive management and internal or external stakeholders. 10+ years of experience preferred for senior executive support roles.
• Experience supporting one or more senior leaders in a fast-paced corporate or financial services environment.
• Experience managing complex calendars, meeting logistics, domestic and international travel, expense processing, and administrative systems.
• Ability to work independently while seeking guidance when appropriate, managing concurrent assignments accurately and meeting deadlines.
• Experience partnering with other administrative professionals to coordinate coverage, improve team operations, and support cross-region collaboration.
• College degree preferred.
• Willingness to work in-office as required by the role and team needs.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

Guidance on AI use for candidates

At BlackRock, AI has long been part of how we work – enhancing decision-making, improving operations, and helping us deliver better outcomes for clients. We encourage candidates to use AI thoughtfully to learn, prepare, and work more effectively; but during our interview process, we want to focus on getting to know you through your own experiences, thinking, and judgment. To support you, we’ve provided  on when and how to use AI during our hiring process so you can approach each step with confidence and showcase your best self.