Date Posted: 09/25/2026
Req ID: 50323
Faculty/Division: Faculty of Arts & Science
Department: Dept of Computer Science
Campus: St. George (Downtown Toronto)
Position Number:Existing Vacancy: Yes
Description:Your opportunity:Under the general leadership of the Director of Administration, the incumbent is responsible for providing general administrative support and project coordination for the department's Academic Leadership Team.
Note: this is a two-year term position. Your responsibilities will include:- Scheduling appointments
- Formatting data collected for presentations and reports
- Handling sensitive and/or confidential information
- Writing routine documents and correspondence
- Updating and maintaining database records
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Determining logistical details and activities for events and/or programming
- Making minor purchases
Essential Qualifications:- Advanced College Diploma (3 years) in Business Administration or acceptable equivalent combination of education and relevant experience.
- Minimum three years of recent and relevant experience in providing administrative support for projects, research administration, industrial relations, operations and events in a fast paced and dynamic environment. Some experience should be in an academic unit for a post-secondary institution.
- Experience providing administrative support to several members of an academic leadership team including administering and managing multiple calendars; monitoring schedules and keeping participants up to date with upcoming events and deadlines; experience using scheduling software to assist in the logistics of organizing meetings and events
- Experience in liaising with senior administrators and leaders, while working with defined processes, policies and procedures; and maintaining effective office systems and protocols
- Experience drafting, editing and preparing a variety of written documents including the ability to concisely summarize information
- Experience in designing and formatting documents, handouts and presentations
- Experience facilitating committee meetings including: agenda and document distribution, taking minutes and recording action items in the meetings
- Experience in maintaining and updating relevant information on websites and Sharepoint sites
- Experience in maintaining and updating databases
- Experience in planning, coordinating event logistics, including coordinating event schedules, booking speakers, making hotel arrangements, events setup, arranging catering, room and AV bookings
- Ability to multi-task and deal with competing deadlines effectively and deliver results with initiative and flexibility
- Professional demeanor with a strong customer service orientation and effective interpersonal skills to effectively deal with faculty, staff and students and ability to be a team player while assisting and supporting other administrative areas within the department
- Excellent organizational, analytical and time management skills with superior ability to oversee busy schedules
- Strong verbal and written communication skills
- Ability to understand, interpret and apply procedures and guidelines; coordinate information and arrangements with minimum oversight; and ability to exercise judgement and discretion in handling confidential information
- Demonstrated ability to make decisions and resolve problems
- Advanced skills in MS Office Suite, Office 365, Google calendar/hangout, Zoom, Drupal and Adobe Acrobat Pro with the ability to learn and effectively deploy new technology tools for office tasks
Assets (Nonessential):- Knowledge of Computer Science programs
To be successful in this role you will be:- Communicator
- Diplomatic
- Efficient
- Meticulous
- Organized
- Team player
For internal staff, a copy of the detailed job description is available upon request from the Faculty of Arts and Science HR Office by emailing:
[email protected].
Closing Date: 10/06/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Divisional HR Office Email: [email protected]Job descriptions are available upon request for internal applicants.
