Job Requisition ID: 57125 Opening Date: 07/01/2026Closing Date: 07/16/2026Agency: Department of Human RightsClass Title: ADMIN ASSISTANT I - 00501 Skill Option: None Bilingual Option: NoneSalary: Anticipated Starting Salary: $5,834 a month: Full Range: $5,834-$8,307 a monthJob Type: SalariedCategory: Full Time County: SangamonNumber of Vacancies: 1Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCMEMerit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview

Under general direction of the Director of Operations, performs agency-level procurement and project management duties in support of the Management Operations and Information Systems (MOIS) unit and coordinates property and supply management for the Department's Springfield office.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Coordinates with the Agency Procurement Officer, provides buyer-level support processing authorized procurement activities in the State's BidBuy system, including but not limited to Release Off Master purchases, Requisitions, and Open-Market Bid procurements.
• Collaborates with peers in the MOIS unit to monitor support requests and ensure their assignment and advancement to resolution.
• Coordinates with MOIS team on the assignment of site-specific support requests to help ensure office and supply needs are assigned and monitored and performs on-site office management duties for the Department's Springfield office.
• Supports and coordinates with the Director of Operations and MOIS team on key Department initiatives to provide project management support and calendaring or completion of tasks related to other business units in the Department.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Prefers at least two (2) years of professional experience in procurement processes, including working knowledge of the Illinois Procurement Code and related administrative regulations, solicitation development, vendor and contract evaluation, notices and award management and compliance with public procurement regulations.
• Prefers at least two (2) years of professional experience in detailed project management, including documentation of compliance, processing phased development and stakeholder guidance and communications.
• Prefers at least two (2) years of professional experience composing business communications, working in database systems, supporting data entry, or similar business activities, and the ability to manage complex tasks in systems, such as dashboards, detailed records, or approval cycles.
• Prefers at least one (1) year of professional experience performing office management tasks, such as arranging site access and managing office space, furniture, telephones, and supplies.

Conditions of Employment

• Completion of a background check and self-disclosure of criminal history.
• The ability to travel occasionally with the possibility of overnight stays.

The conditions of employment listed here are incorporated and related to any of the job duties listed in the job description.

Work Hours: Monday-Friday, 8:30 am - 5:00 pm
Headquarter Location: 524 S 2nd St, Springfield, Illinois, 62701
Work County: Sangamon
Agency Contact: Shawna Lamsargis
Email: [email protected]
Phone #: 217-785-5114
Posting Group: Legal, Audit & Compliance

This position does not contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]