Guardian Life Insurance

Administrative Assistant, Head of Business Strategy and Transformation

Guardian Life Insurance • $81K — $122K *
New York, NY 10025In-Person
Business Services
Less than 5 years of experience
1 week ago
Job Overview by Ladders

Qualifications

  • Associate's or Bachelor's degree in Business Administration or related field, or equivalent experience
  • 2–4 years of administrative support or office coordination experience
  • Strong organizational and time management abilities
  • Excellent written and verbal communication skills
  • Attention to detail with the ability to manage multiple priorities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Basic knowledge of virtual meeting technologies and audio-visual tools

Responsibilities

  • Provide administrative support to the Head of Transformation and leadership team
  • Assist with calendar management and meeting logistics
  • Coordinate travel arrangements and itineraries
  • Prepare and submit expense reports
  • Support the preparation of reports, presentations, and correspondence
  • Coordinate room bookings and catering requests
  • Maintain organized electronic and physical filing systems

Benefits

  • Hybrid work model: 3 days in office and 2 days remote
  • Access to professional development opportunities
  • Supportive team environment in a dynamic setting
  • Exposure to high-level business strategy and transformation initiatives
  • Engagement in a fast-paced work environment
Full Job Description

The Administrative Assistant will support the Head of Business Strategy and Transformation and its leaders. This role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple administrative responsibilities in a fast-paced environment. The successful candidate will provide high-quality administrative support, help facilitate day-to-day operations, and contribute to the overall effectiveness of the team.

You Will

  • Provide administrative support the Head of Transformation and its leaders, ensuring timely and professional service.

  • Assist with calendar management, meeting scheduling, and meeting logistics.

  • Coordinate travel arrangements, including flights, hotels, ground transportation, and related itineraries.

  • Prepare and submit expense reports in a timely manner.

  • Support the preparation of correspondence, reports, presentations, and other business materials.

  • Coordinate conference room bookings, catering requests, and virtual meeting setup as needed.

  • Respond to routine requests and inquiries from internal and external stakeholders.

  • Maintain organized electronic and physical filing systems.

  • Assist with purchase order requests and support vendor payment processes in partnership with sourcing and finance teams.

  • Support department projects, events, and team initiatives as assigned.

  • Prioritize daily responsibilities to meet deadlines and ensure accuracy of work.

  • Escalate issues requiring management attention and provide status updates as appropriate.

  • Perform other administrative duties and special projects as assigned.

 

You Have

  • Associate's or Bachelor's degree in Business Administration, related field, or equivalent experience.

  • 2–4 years of administrative, office coordination, or support experience.

  • Strong organizational and time management skills.

  • Excellent written and verbal communication skills.

  • Attention to detail and ability to manage multiple priorities.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Basic knowledge of virtual meeting and audio-visual technologies.

  • Ability to maintain confidentiality and handle sensitive information appropriately.

  • Strong customer service orientation and interpersonal skills.

  • Ability to work independently and collaboratively in a team environment.

  • Flexibility and adaptability in a dynamic work environment.

 

Location/Travel

  • Hybrid role – 3 days in office, 2 days WFH. Location - Hudson Yards

Salary Range:

$81,580.00 - $122,365.00

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.


About Guardian Life Insurance

Guardian Life Insurance Careers

Join the Guardian Life Insurance team today and be part of a company that values growth, leadership, and innovation. As a leading provider in the insurance industry, Guardian Life Insurance offers a wealth of job opportunities that empower you to shape your future and strengthen your professional skills. Work You’ll Do At Guardian Life Insurance, you’ll collaborate with a diverse team of experts dedicated to providing exceptional service and innovative solutions to our clients. Our culture thrives on inclusivity and the shared ambition of our team members to drive positive change in the insurance sector. Explore a variety of career paths in areas ranging from customer service to financial advisement, each offering the potential to engage with transformative projects that impact lives. Our commitment to professional growth is evident in our robust training programs, including leadership development and diversity training, designed to enhance your skills and advance your career. Innovative Work Guardian Life Insurance is at the forefront of integrating cutting-edge technology and personalized service. Join us and contribute to initiatives that redefine industry standards and lead to more predictive and personalized customer experiences. Be Part of a Great Team Our team at Guardian Life Insurance is our strongest asset. We foster an environment where creativity and effectiveness are encouraged, making it a perfect place for those who seek to innovate and excel in their careers. With a focus on nurturing talent, we offer comprehensive benefits, competitive salaries, and a supportive atmosphere that advocates work-life balance. Future-Proof Your Career With Guardian Life Insurance, your career is future-proof. Dive into a range of employment opportunities that not only align with your current skills but also challenge you to grow and expand your capabilities. Whether you’re looking for a full-time position, an internship, or even leadership roles, Guardian Life Insurance is committed to helping you find the right path. Stay Connected Join Our Team Discover the job opportunities waiting for you at Guardian Life Insurance. We are continuously hiring and looking for individuals who are passionate, driven, and ready to contribute to our mission. Search open positions that match your skills and interests, and take the first step towards a rewarding career with us. Keep Up to Date Stay informed with the latest career tips, industry insights, and company news—all from the professionals who make Guardian Life Insurance a leader in the insurance industry. Our careers blog provides valuable information to help you prepare for your next interview, polish your resume, and enhance your networking abilities. Job Alert Emails Customize your experience by subscribing to job alerts and insider tips tailored to your preferences. Discover exciting and rewarding opportunities that await at Guardian Life Insurance, and see how you can contribute to our legacy of excellence and innovation. Join Guardian Life Insurance today and be part of a company that’s dedicated to your career growth and professional development.
Learn more about Guardian Life Insurance
Size
9,000 employees
Industry
Finance & Insurance
Founded
1860
* Ladders Estimates

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