Public Sector Pension Investment Board

Administrative Analyst, Canada Growth Fund

Public Sector Pension Investment Board • $80K — $95K *
Montreal, QC H1A 0A1In-Person
Business Services
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree preferred but not mandatory
  • 7+ years of experience in a supportive role, especially in finance or professional sectors
  • Advanced skills in Microsoft Office 365 and familiarity with travel management tools
  • Bilingual in English and French for cross-continental communication
  • Exceptional written and verbal communication skills with confidence in senior-level interactions
  • Strong client service attitude and adaptability to unexpected scenarios
  • Excellent organizational and multitasking capabilities with a focus on deadlines

Responsibilities

  • Manage the Chief Legal Officer's calendar and communication channels effectively
  • Organize meetings and prepare necessary materials for legal discussions
  • Draft and proofread legal documents and correspondence with precision
  • Maintain filing systems and track important legal timelines
  • Oversee workflows for legal documents and manage contract oversight
  • Monitor project developments and coordinate with team members for timely execution
  • Produce reports and presentations for committee reviews and senior management

Benefits

  • Investment in career development
  • Comprehensive group insurance plans
  • Competitive pension plans
  • Unlimited virtual healthcare and wellness services
  • Gender-inclusive family leave policy with extensive time off
  • Personalized family-building support with financial assistance
  • Vacation days available from day one plus extra days on service milestones
  • Hybrid work model with flexibility in office attendance
  • Option for temporary remote work from different locations
Full Job Description
ABOUT YOUR ROLE

As an Administrative Analyst, Canada Growth Fund, you will support the Chief Legal Officer. Specifically, you will:

  • Manage the CLO and team's calendar, mailbox, travel arrangements, and expense reports
  • Organize and coordinate meetings, conference calls, and legal briefings; prepare agendas, materials, and minutes
  • Draft, proofread, and format legal documents, reports, and correspondence; translate as needed
  • Maintain organized filing systems and track legal deadlines, filings, and compliance documentation
  • Manage legal document workflows for the team, including contract tracking, NDA and private holdings list maintenance, and conflict-of-interest searches
  • Lead special projects, including data organization for information sharing between business units.
  • Monitor project progress and follow up with stakeholders to ensure timely execution
  • Support budgeting and contracting processes; liaise with internal and external stakeholders
  • Lead the creation and review of reports and presentations for committees and senior management
  • Design and prepare PowerPoint presentations and KPI reports
  • Ensure timely routing of requests and information within the team
  • Organize large events


WHAT YOU'LL NEED

  • Bachelor's degree, an asset
  • Minimum seven (7) years of experience in a similar role, ideally in a financial or professional environment, with proven experience providing executive level support
  • Advanced knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams (Live Meetings), OneDrive) and other department specific systems. Experience with Concur, and travel agency providers, an asset
  • Good capacity in learning new technologies to become proficient with day-to-day systems to perform assigned tasks
  • Excellent written and verbal communication; confident interacting with senior executives
  • Excellent client service approach and ability to respond in a timely and positive manner to unexpected requests
  • Autonomy, proactivity and strong time-management skills, with ability to navigate a fast-paced environment
  • Ability to prioritize and manage multiple concurrent tasks while supporting the Chief Legal Officer and team members
  • Experience in proof reading and editing
  • Exercises good judgment, discretion, and professionalism in handling confidential information
  • Able to work independently with minimal supervision
  • Bilingualism: English and French (frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa)


We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:
  • Investment in career development
  • Comprehensive group insurance plans
  • Competitive pension plans
  • Unlimited access to virtual healthcare services and wellness programs
  • Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers
  • A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance
  • Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off
  • A hybrid work model that includes four in-office days, Monday through Thursday
  • The opportunity to work temporarily from another location in accordance with the applicable policy


*Benefits package may vary based on your employee type.

About Public Sector Pension Investment Board

The Public Sector Pension Investment Board (PSP Investments) is a Canadian pension investment manager that manages funds for the pension plans of the Canadian Public Service, the Canadian Forces, the Royal Canadian Mounted Police, and the Reserve Force. The organization was established in 1999 and is headquartered in Montreal, Quebec. PSP Investments manages a diversified portfolio of investments, including public and private equities, fixed income, real estate, infrastructure, and natural resources. The organization has a global presence, with offices in New York, London, and Hong Kong.
Learn more about Public Sector Pension Investment Board
Size
1,000 employees
Industry
Finance & Insurance
Founded
1999
* Ladders Estimates

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