Job Title: Administration Operations Coordinator
Job Category: Project and Program Management
Time Type: Full time
Minimum Clearance Required to Start: TS/SCI with Polygraph
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Continental US
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The Opportunity:
We are seeking a highly organized and professional Administration Operations Coordinator to provide comprehensive support to our Program Manager and Deputy Program Manager. The ideal candidate will be responsible for managing complex schedules, handling confidential information with discretion and professionalism. Additionally, this role involves managing and streamlining our organization's travel arrangements and expense reporting processes.
Responsibilities:- Manage executive calendars, appointments, and travel arrangements
- Proactive problem-solver with a talent for anticipating needs and managing complex schedules
- Handle sensitive and confidential information with the utmost discretion
- Act as a liaison between executives and internal/external stakeholders
- Manage incoming calls, emails, and requests, prioritizing and responding as appropriate
- Organize and maintain filing systems, both digital and physical
- Assist with special projects and research as needed
- Coordinate and manage travel arrangements, including itineraries, accommodations, and expense reports. This involves booking flights, hotels, and ground transportation for employees, as well as ensuring all travel-related documentation is accurately prepared and submitted
- Provide general administrative support to ensure smooth office operations
- Manage relationships with travel vendors and negotiate favorable rates
- Assist employees with travel-related inquiries and resolve issues that arise during trips
- Ensure compliance with company travel policies and procedures
- Process and review expense reports for accuracy and policy adherence
- Maintain and update the company's travel and expense management systems
- Analyze travel and expense data to identify cost-saving opportunities
- Prepare regular reports on travel expenses and trends for management
- Assist in developing and updating travel and expense policies
- Provide training to employees on travel booking procedures and expense reporting
- Reconcile corporate credit card statements and resolve discrepancies
- Coordinate with finance department for timely reimbursement of employee expenses
Qualifications:Required:
- Bachelor's degree in Business Administration or related field preferred or equivalent work experience
- 5+ years of related work experience
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle multiple tasks simultaneously and prioritize effectively
- Discretion and confidentiality in handling sensitive information
- Excellent interpersonal skills and professional demeanor
- Ability to work independently and as part of a team
- Flexibility to work outside of regular business hours when necessary
- Proficiency in travel booking systems and expense management software
- Strong knowledge of travel industry trends and best practices
- Knowledge of corporate travel policies and expense regulations
- Experience with SAP Concur or similar travel and expense management platforms
Pay Range:
There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.
The proposed salary range for this position is:
$78,700 - $165,200
