Summary
The Accounts Payable Supervisor will be a key member of the fast-paced accounting team. This role will oversee an accounts payable team, manage all payables, including the payable entries into the company's ERP system, and will assist in the review of reconciliations and journal entries specific to accounts payable. This role will be responsible for communicating with both internal and external stakeholders of the business to follow up on inquiries, and troubleshooting and resolving disputes related to purchasing and billing.
The position is located at Visterra's facility in Waltham, MA. The hours will be Monday through Friday from 8:30 AM - 5:00 PM.
Responsibilities
- Manage all payables and payable entries, including review of monthly AP reconciliations.
- Review invoice entry of AP staff for proper approvals and coding, and process invoices in the Company's ERP system.
- Oversee cash flow; ensuring correct payments are made in a timely manner.
- Develop guidelines for proper handling and coding of invoices to maintain general ledger expense accounts.
- Review and approve expense reports and other invoices for accuracy and eligibility for payment.
- Oversee the AP Specialist in the management of the accounts payable inbox, including assisting in resolving both employee and third-party vendor questions and issues related to all AP matters.
- Verify vendor accounts by reconciling monthly statements and related transactions.
- Manage all new vendor set-up and vendor onboarding, maintaining proper controls and procedures for this process.
- Ensure proper recordkeeping of purchases for use in periodic audits, as well as tax & compliance preparation - including 1099, Sunshine Act, and EUFPIA payment disclosure reporting.
- Manage due diligence and onboarding of new vendors in accordance with company policy.
- Other ad hoc duties to support account payable function, as needed.
Requirements
- Bachelor's degree required.
- A positive, professional, approachable attitude; exceptional interpersonal and communication skills and the ability to build professional rapport with staff, board members, and visitors at all levels.
- Ability to regularly handles confidential and proprietary information with utmost discretion.
- Strong organizational, supervisory, and administrative skills with demonstrated ability to prioritize and work independently and demonstrate superior attention to detail.
- Strong communication and interpersonal skills.
- Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Teams.
- Experience working in SAP helpful, but not required.
- Demonstrated ability to anticipate needs and issues before they arise, proactively identify solutions and work independently and collaboratively to problem-solve conflicts.
- Willingness to assume additional responsibility and learn new skills.
