Job Title: Accounts Payable Manager

Position Status: Exempt

GENERAL PURPOSE OF JOB:

The general purpose of an Accounts Payable Manager is to oversee and manage the organization's accounts payable function, ensuring that all financial obligations to vendors, suppliers, and other creditors are paid accurately and on time. This role is vital for maintaining strong vendor relationships, managing cash flow, and ensuring compliance with internal controls and financial regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Leadership and Team Management:

• Lead, mentor, and develop the AP team, providing guidance, training, and performance evaluations.
• Oversee day-to-day operations of the AP department, ensuring compliance with company policies, accounting standards, and internal controls.
• Delegate tasks effectively and manage workloads to ensure timely and accurate processing of invoices, payments, and vendor inquiries.

Accounts Payable Processing:

• Oversee the accurate and timely processing of vendor invoices, expense reports, credit memos, and purchase orders in the ERP system.
• Ensure proper matching of invoices with purchase orders and receiving reports for three-way matching.
• Approve and process payment runs, including checks, ACH payments, and wire transfers, while ensuring payments are made according to contractual terms.
• Review and resolve discrepancies related to invoices, payments, and vendor accounts.

Vendor Management and Relationships:

• Maintain positive relationships with vendors and suppliers, addressing inquiries, resolving payment disputes, and negotiating terms as needed.
• Ensure proper setup and maintenance of vendor information in the system, including banking details and tax identification numbers (TINs).

Compliance and Internal Controls:

• Ensure compliance with all federal, state, and local tax laws, including sales tax reporting and 1099 filings.
• Implement and enforce robust internal controls and best practices to safeguard company assets and mitigate the risk of fraud.
• Conduct regular audits of accounts payable processes and documentation to ensure accuracy and adherence to company policies.

Reporting and Reconciliation:

• Prepare monthly, quarterly, and year-end reports for management, highlighting AP aging, outstanding payments, and cash flow projections.
• Collaborate with the Finance team to support month-end and year-end close, ensuring accurate accruals and proper expense recognition.
• Reconcile vendor statements to the general ledger, investigating and resolving any discrepancies.

Process Improvement:

• Continuously assess AP processes to identify opportunities for increased efficiency, automation, and cost savings.
• Lead initiatives to improve payment processes, including electronic payments, purchase order systems, and invoice workflows.
• Recommend process improvements or system upgrades to optimize the AP function and integrate with other business systems (ERP, inventory management, etc.).

PERSONAL ATTRIBUTES:

• High level of integrity and professionalism.
• Results-oriented with the ability to work in a fast-paced, deadline-driven environment.
• Strong analytical mindset with attention to detail and accuracy.
• Ability to think analyze data, balancing long-term vision with day-to-day operational needs.

WORKING CONDITIONS:

• Primarily office-based position, with occasional visits to manufacturing facilities for process improvement or vendor meetings.
• Occasional overtime may be required, particularly during month-end or year-end close

REASONING ABILITY:

• Strong leadership and team management skills, with the ability to motivate and develop staff.
• Excellent organizational and multitasking abilities, with a keen eye for detail.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across departments.
• Analytical mindset, with the ability to troubleshoot issues and provide actionable solutions.
• Ability to manage time effectively, meet deadlines, and thrive in a fast-paced environment.
• Experience with manufacturing cost structures, inventory systems, and related financial processes is a plus.

LANGUAGE SKILLS:

• English required, Bilingual (English/Spanish) a plus

EDUCATION and/or EXPERIENCE:

• Bachelor's degree in Accounting, Finance, or related field (required).
• 5+ years of experience in accounts payable, with at least 2 years in a supervisory or managerial role, preferably in a manufacturing or industrial environment.
• In-depth knowledge of accounting principles, accounts payable best practices, and internal controls.
• Familiarity with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics) and proficiency with MS Office (Excel, Word, etc.).

CERTIFICATES, LICENSES, REGISTRATIONS:

• Certified Accounts Payable Professional (CAPP) or Certified Public Accountant (CPA) designation.
• Accounts Payable Manager Certification
• Other relevant certifications (e.g., CMA, CGMA) are a plus.

PHYSICAL DEMANDS:

On-the-job time spent in the following physical activities will be:

Amount of Time

None

Under 1/3

1/3 - 2/3

Over 2/3

Stand

X

Walk

X

Sit

X

Use hands to finger, handle or feel

X

Reach with hands and arms

X

Climb or balance

X

Talk or hear

X

Stoop, kneel, crouch, or crawl

X

WORK ENVIRONMENT:

This job requires exposure to the following environmental conditions:

Amount of Time

None

Under 1/3

1/3 - 2/3

Over 2/3

Wet or humid conditions (non-weather)

X

Work near moving mechanical parts

X

Work in high, precarious places

X

Fumes or airborne particles

X

Toxic or caustic chemicals

X

Outdoor weather conditions

X

Extreme cold (non-weather)

X

Extreme heat (non-weather)

X

Risk of electrical shock

X

Work with explosives

X

Loud noise (examples: metal can manufacture department) is typical for the work environment of this job.

NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

What We Offer:
• Competitive salary range from $80-$100K
• Comprehensive benefits package.
• Medical, Dental and Vision benefits effective the 1st of the month following hire date
• 10 paid Holidays
• Paid PTO, based on years of service
• 401k Safe Harbor Plan
• Health Savings Account
• Company Paid Life insurance plan for $40K
• Company Paid Short Term Disability insurance
• Employee Assistance Program
• Employee Discount Program through Life Mart
• Onsite Gym
• Opportunities for career growth and professional development.
• A supportive and collaborative work environment.

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