The Opportunity:The Accounting Operations Manager oversees the General Ledger, Payroll, and Accounts Payable functions while leading a small accounting team. This role is ideal for an experienced accounting leader who thrives in a fast-paced, high-volume environment and has hands-on experience managing multi-state payroll, multi-entity accounting operations, and month-end close activities. The successful candidate will drive accuracy, compliance, process improvement, and team development across key accounting functions
Responsibilities:General Ledger (GL)- Manage monthly, quarterly, and year-end close processes
- Consolidate multi-company P&Ls
- Ensure accurate journal entries and reconciliations
- Maintain chart of accounts and multi-company working papers
- Analyze variances versus budget and forecast
- Ensure proper accounting treatment in compliance with GAAP/IFRS
- Quantify KPI and commission schedules
- Support annual, FAR, and 401(k) audits
Payroll Management- Lead and oversee all payroll operations, ensuring accuracy, compliance, and timely processing
- Manage complex multi-state payroll activities across multiple entities and employee populations
- Coordinate with HR to ensure accurate employee, compensation, and benefits data
- Oversee payroll tax filings, reporting requirements, and regulatory compliance
- Review and complete payroll reconciliations and resolve discrepancies
- Continuously evaluate and improve payroll processes, controls, and efficiency
Accounts Payable (AP)- Lead and develop the AP function, ensuring timely and accurate processing of a high volume of invoices and payments
- Review and approve payment runs while maintaining strong internal controls
- Monitor AP aging, cash flow impacts, and vendor payment performance
- Maintain key vendor relationships and resolve escalated issues
- Identify and implement process improvements to increase efficiency and scalability
Compliance and System Implementation- Manage business licenses and state registrations
- Lead implementation of Navan, an AI-powered corporate travel and expense management platform
Leadership & Collaboration- Lead, coach, and develop accounting staff
- Partner with cross-functional teams to resolve issues
- Implement process improvements and present reports to leadership
- Foster accountability, continuous improvement, and strong team performance across accounting operations
Skills and Experience:- Bachelor's degree in Accounting, Finance, or related field
- 4+ years of progressive accounting experience across GL, Payroll, and AP
- Experience managing General Ledger balances exceeding $100M in a multi-entity environment
- Hands-on multi-state payroll experience for 300+ employees, including processing, tax filings, and compliance
- Hands-on AP experience overseeing high-volume invoice processing, payment runs, and vendor management
- Experience with month-end close, financial reporting, account reconciliations, and consolidations
- Experience supporting audits, internal controls, and working paper preparation
- 1+ years of professional services industry experience
- 2+ years of people management experience with oversight of Payroll and AP functions
- Proven success in fast-paced, high-volume environments
- Proficiency with ERP and payroll systems; Vantagepoint preferred
What we offer:Salary range of $105,000 - $120,000 depending upon qualifications, experience, and overall fit. HKA also offers our full benefits package including but not limited to robust Health/Dental/Vision Insurance Plans, Retirement Plan with Company Match, 20 Vacation Days/10 Company Holidays/7 Wellness days, Training and Development Programs, and more
Department Finance Locations Philadelphia, PA Remote status Hybrid Employment type Full-time
