Accounting & Contract AdministratorLocation: Pleasanton, CA
Pay: $80,000 - $100,000 Base Salary
Additional Benefits: 100% Employer-Paid Employee Medical Coverage (Kaiser Gold Plan)
What You'll Do- Prepare and manage contracts, change orders, and project documentation.
- Support project billing activities, including progress billing and invoice processing.
- Maintain project budgets, financial tracking spreadsheets, and reporting tools.
- Assist with accounts payable and accounts receivable functions.
- Process and reconcile vendor invoices and supporting documentation.
- Support payroll administration and reporting activities.
- Work closely with accounting leadership to ensure accurate financial records and reporting.
- Coordinate contract administration throughout the project lifecycle.
- Maintain organized project files, records, and financial documentation.
- Assist with financial and operational reporting across multiple active projects.
- Help ensure project budgets, billing, and financial data remain accurate and up to date.
What We're Looking ForRequired Qualifications- Experience with contract administration and construction-related documentation.
- Strong proficiency in Microsoft Excel, including managing and maintaining complex spreadsheets.
- Experience processing invoices and supporting financial operations.
- Exceptional organizational skills and attention to detail.
- Strong administrative and accounting support experience.
- Ability to manage multiple priorities while maintaining a high level of accuracy.
- Professional communication skills and a collaborative mindset.
Preferred Qualifications- Experience working in the construction, project management, engineering, or consulting industries.
- Familiarity with QuickBooks.
- Experience with AIA billing and progress payment applications.
- Payroll processing experience.
- Project accounting or project financial management experience.
- Understanding of construction budgets, contracts, and project cost tracking.
What Makes You Successful- You are highly detail-oriented and take pride in accurate work.
- You enjoy working with numbers, spreadsheets, and financial data.
- You can balance multiple responsibilities without letting details slip through the cracks.
- You are proactive, dependable, and comfortable working in a fast-paced environment.
- You take ownership of your work and follow through on commitments.
- You thrive in a small team environment where everyone contributes to the company's success.
Why Join?- Join a stable, family-owned business with nearly 40 years of success.
- Work alongside experienced construction and accounting professionals.
- Gain exposure to project management, construction operations, accounting, and contract administration.
- Opportunity to expand responsibilities and grow with the organization.
- Collaborative team environment with long-term client relationships and strong company values.
- Fully paid employee medical coverage through the Kaiser Gold Plan.
Compensation & Benefits- $80,000 - $100,000 annual base salary, depending on experience
- W-2 employment
- 100% employer-paid employee medical coverage (Kaiser Gold Plan)
- Opportunity for long-term career growth and increased responsibility
- Stable, family-owned company with a strong reputation and established client base
Apply TodayIf you're a highly organized professional who enjoys contract administration, accounting support, project coordination, and working with construction-related financial data, we'd love to hear from you.
