OverviewPOSITION SUMMARY: Under the general direction of the Department Chair or designee, the Academic Administrator is responsible for planning and managing the administrative and business affairs of a department whose functions include primarily research (budget management, grants administration and hiring) and also education and service.
This is an open-rank posting (there are 3 levels of Academic Administrator) - candidates will be hired into the level commensurate with their experience.
The Department of Biochemistry & Molecular Biotechnology (BMB) at UMass Chan Medical School seeks applicants for an Academic Administrator position. The Administrator is responsible for planning and managing the business affairs of a large, vibrant fundamental science department. The Administrator also provides high-level administrative, budgetary, recruitment and organizational support to the Department Chair.
ResponsibilitiesESSENTIAL FUNCTIONS:Academic Administrator II:- Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
- Foster on-going improvements in operating efficiency/process
- Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
- Assist the chair in determining space needs for faculty and revenue operations in the Department
- Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
- Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty
- Responsible for the recruitment, compensation plans, and merit of faculty
- Advise the Chair, faculty and department personnel on employee relations issues
- Supervise all personal action activity related to hiring, termination, increases contracting and funding
- Serve as advisor to faculty for the pre and post award activity relating to grant management
- Assist with the negotiation of research and trust fund contracts with outside organizations
- Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
- Review department needs and recommend priorities based on availability of funds
- Devise funding strategies where the sources represent multiple venues, internally and externally
- Manage all department funding sources by monitoring revenue and expenditure activity
- Adhere to University, State, and funding agency regulations
- Responsible for the division's indirect cost, time, and effort reporting
- Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
- Represent the department at administrative meetings within and outside of the Medical School
- Serve on Institutional committees established to improve school operations and system implementations
- Perform other duties as required
Academic Administrator III:- Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
- Oversee teaching and research facility needs for the department as it relates to the research and teaching
- Assist in determining space needs for the faculty and revenue (trust fund) operations relating to school activity
- Advise the Chair or Senior Administrator on development and execution of organizational/staffing plans for faculty and non-faculty school merit
- Advises faculty and school personnel on employee relations issues
- Supervise personal action activity related to hiring, termination, increases contract and funding for school employees and employees funded from school accounts
- Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
- Assist with the negotiations of research and trust fund contracts with outside organizations
- Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
- Review departments educational and research needs and recommends priorities based on availability of funds
- Manage department funding sources by monitoring revenue and expenditure activity
- Adhere to University, State, and funding agency regulations
- Responsible for the Department's indirect cost time and effort reporting
- Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
- Represent the department at administrative meetings within and outside of the Medical School
- Serve on Institutional committees established to improve school operations and system implementations
- Perform other duties as required.
Academic Administrator IV:- Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
- Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
- Foster on-going improvements in operating efficiency/process
- Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
- Assist the chair in determining space needs for faculty and revenue operations in the Department
- Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
- Advise the Chair on Human Resource issues such as development and execution of organizational/staffing plans for faculty and non-faculty, recruitment activities, faculty comp plans and merit
- Advise the Chair, faculty and department personnel on employee relations issues
- Supervise all personal action activity related to hiring, termination, increases, contracting and funding
- Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
- Assist with the negotiations of research and trust fund contracts with outside organizations
- Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
- Review department needs and recommends priorities based on availability of funds
- Devise funding strategies where the sources represent multiple venues, internally and externally
- Manage department funding sources by monitoring revenue and expenditure activity
- Adhere to University, State, and funding agency regulations
- Responsible for the Department's indirect cost time and effort reporting
- Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
- Perform other duties as required.
QualificationsREQUIRED QUALIFICATIONS:Academic Administrator II:- Bachelor's degree in Administration or related field or equivalent experience
- 5 years of related experience
- Prior supervisory experience required
Academic Administrator III:- Master's degree in Business, Finance, Management, Public Administration, or equivalent experience.
- 5 years experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
- 3 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting
- Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
- Excellent Communication skills both oral and written are essential
- Working knowledge of personal computers, including spreadsheet and word processing software
- Ability to lead diverse teams of people towards positive and shared outcomes
- Ability to travel to off-site locations
Academic Administrator IV:- Master's degree in Business, Finance, Management, Public Administration, or equivalent experience.
- 7 years' experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
- 4 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting.
- Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
- Excellent Communication skills both oral and written are essential
- Working knowledge of personal computers, including spreadsheet and word processing software
- Ability to lead diverse teams of people towards positive and shared outcomes
- Ability to travel to off-site locations
Additional InformationPREFFERED QAULIFICATIONS:- Masters or PhD
- Knowledge of the functioning of research labs
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