Description

Title: Human Resources & Benefits Lead

Division: School Support Office (SSO)

Location: School Support Office (SSO)

Reports to: Managing Director of People

Status: Full-time, Exempt, (Year-Round)

Salary Scale: $80,000-$107,000 (based on years of experience and expertise)

*Scales are competitive with other charter school organizations and local districts

Position Summary

The Human Resources and Benefits Lead is responsible for supporting the Managing Director of People in leading all routine functions involving Human Resources at Caliber Public Schools and all of its affiliates.

While this job description is comprehensive, due to the dynamic nature of the work it is not exhaustive. Your responsibilities might be revised based on school needs or additional opportunities/needs that arise, or aligned to individual development goals.

Essential Job Functions

Human Resources

• Onboarding & Employee Lifecycle
• Lead New Hire Onboarding: Oversee the end-to-end onboarding experience-welcoming new employees, serving as their primary point of contact for questions, following up on pre-hire materials, and executing seamless role transitions to drive early engagement and long-term retention.
• Streamline Offboarding: Develop, communicate, and execute standardized employee termination and offboarding processes to ensure smooth exits and institutional security.
• Background Checks & Mandatory Trainings: Process Certificates of Clearance through the California Commission on Teacher Credentialing (CTC), manage background checks, and track required mandatory staff trainings.

• HR Operations & Personnel Records
• Maintain Record Integrity: Ensure employee rosters and personal files are thorough, accurate, and up-to-date, including offer letters, employee change notifications, and Form I-9 employment eligibility records.
• System Administration & Auditing: Manage and routinely audit HR systems to guarantee data accuracy and operational efficiency across all platforms.

• Compliance, Reporting & Audit Support
• Legal & Regulatory Compliance: Help ensure organizational compliance with all federal, state, and local employment laws, regulations, and recommended best practices.
• Mandatory State & Federal Reporting: Partner with the Data and People Teams to complete required reporting, including CALPADS and OSHA submissions.
• Audit Preparation: Support the collection, organization, and submission of HR documentation requested by authorizers, auditors, or regulatory agencies.

• Benefits, Compensation & Total Rewards
• Benefits & Retirement Plan Management: Coordinate annual evaluations of benefits plans and support the annual 401(k) plan audit.
• Workers' Compensation: Manage workers' compensation claims, track active cases, and support injury prevention/safety program development.
• Strategic Workforce Planning: Collaborate with the Talent Team to design and administer competitive compensation, benefits, and staff development programs that attract and retain top talent.

• People Team Collaboration & Strategy
• Staff Retention Initiatives: Support the People Team in developing and implementing programs designed to boost morale, engagement, and staff retention.
• Cross-Functional Guidance: Provide actionable HR insights and strategic support for Caliber-wide priorities, leadership initiatives, and organizational projects.
• Flexible Support & General Duties: Support the People Team with daily operations to meet employee needs, maintain compliance, and perform any and all related duties or special projects as assigned by evolving organizational needs.

Working Environment:

This job operates in an office/school environment. This role routinely uses standard office equipment. Position requires work at a computer/video display terminal and desk for periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of this position.

Physical Abilities:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position classification involves sitting with some walking and standing for extended periods of time. Staff may be required to lift, pull or push objects approximately 50 pounds or less. The employee will encounter exposure to ill students. The position requires mobility to climb, kneel, stoop, crawl, reach and bend, and accurate perceiving of sound; near and far vision with the ability to read small print; depth dexterity; and the providing of oral information and direction. The position is primarily located at a school site with outside supervision and some district office visits. The employee will frequently work independently with high work volume and tight deadlines.

Qualifications

Required:

• Legal authorization to work in the U.S.
• Within 60 days of hire, provision of TB (tuberculin) clearance, as mandated by the California Education Code
• CA DOJ and FBI fingerprint (Livescan) clearance prior to the first day of school

Preferred:

Education

• BA or BS degree
• Masters degree or higher preferred

Experience

• 5-10 years of dedicated HR operational or school based experience
• Demonstrated expertise in benefits administration and HR compliance.
• Prior professional experience in a school or educational setting is preferred.

Skills

• Demonstrated ability to effectively support a number of team members simultaneously
• Ability to work with an ethnically and socioeconomically diverse team
• Strong project and task prioritization skills required to ensure that projects are completed on time in a fast-paced and dynamic "start-up" working environment
• Strong written and oral communication skills
• Flexible and adaptable to shifting needs and work cycles throughout the school year
• Conversational Spanish ability required, Spanish fluency required
• Strong Google Apps (Docs, Sheets, Slides, etc.) and Microsoft Office (Word, Excel, Powerpoint) skills required
• Experience with student data systems (e.g., Illuminate) a plus

Mindsets

• Strong customer-service orientation and understanding of the support needs of a school environment
• Deep commitment to Caliber Public Schools' educational mission and strong desire to make a difference in a high-performing organization

Values

Caliber staff...

• Are committed to a culture of feedback, development and continuous improvement,
• Validate and affirm the identities, strengths and passions of each person,
• Know that It is everyone's collective responsibility to work in service of and alongside our school communities, and
• Approach situations and people with empathy and kindness

Benefits

Click here to view our Benefits at a Glance