Job Summary

The Vice President, Administration is a senior management role responsible for administrative strategy, shared‑services leadership, and operational governance. This role oversees core administrative functions—such as Facilities, Real Estate, Corporate Services, Workplace Services, Travel & Expense, Fleet, Security, Records Management, and other designated shared services—ensuring efficient, compliant, and scalable operations that support business performance.

Job Description

Role Overview
The Vice President, Administration provides strategic direction and leadership across multiple administrative and shared‑services functions, managing large teams through multiple layers of leadership. The role establishes enterprise administrative standards, optimizes service delivery models, and partners closely with executive leadership to align administrative capabilities with business strategy.
This position typically reports to the Chief Operating Officer, Chief Administrative Officer, or equivalent enterprise executive (E‑track) and is a core member of senior management.

Key Responsibilities
Enterprise Administrative Strategy & Governance

Define and execute the enterprise administrative and shared‑services strategy
Establish governance models, policies, and standards for administrative functions
Ensure administrative services align with enterprise priorities, growth, and cost objectives

Shared Services & Operational Leadership

Oversee core administrative functions such as facilities, workplace services, real estate, travel, security, fleet, records, and corporate services (as applicable)
Ensure reliable, high‑quality service delivery across locations and business units
Drive consistency, scalability, and service excellence

Cost Management & Operational Efficiency

Lead enterprise administrative budgeting, forecasting, and cost‑control efforts
Identify opportunities for cost optimization, vendor consolidation, and process efficiency
Ensure disciplined resource allocation and return on administrative investments

Risk Management, Compliance & Safety

Ensure compliance with regulatory, safety, environmental, and corporate requirements
Oversee risk identification and mitigation related to facilities, security, and operations
Champion safe, compliant, and resilient administrative operations

Vendor, Contract & Outsourcing Oversight

Provide executive oversight of key administrative vendors and service providers
Lead sourcing, contract negotiation, and performance governance (as delegated)
Ensure vendors meet service, cost, and compliance expectations

Organization, Talent & Leadership Development

Lead, develop, and mentor senior administrative leaders and managers
Build a strong, diverse administrative leadership pipeline with clear succession plans
Establish performance expectations, accountability, and professional standards

Cross‑Functional & Executive Partnership

Partner with Finance, HR, IT, Legal, Supply Chain, and business leaders
Support enterprise initiatives such as expansions, restructurings, relocations, and transformations
Provide executive‑level insight on administrative impacts and trade‑offs

Systems, Process & Transformation Leadership

Lead modernization of administrative processes, tools, and service delivery models
Drive standardization, automation, and digital enablement where appropriate
Support enterprise transformation initiatives impacting administrative services

Workplace, Culture & Employee Experience

Support an effective, safe, and productive workplace environment
Ensure administrative services contribute positively to employee experience and engagement
Balance service quality with cost and efficiency objectives

Qualifications
Education & Experience

Bachelor’s degree in Business Administration, Operations, Facilities Management, or related field required
Master’s degree or MBA preferred
Typically 15+ years of progressive leadership experience in administration, shared services, operations, or corporate services
Demonstrated success leading large, complex administrative or shared‑services organizations

Knowledge, Skills & Abilities

Strong executive leadership and organizational management capability
Broad understanding of administrative operations, facilities, and shared services
Proven ability to drive efficiency, cost discipline, and service quality
Strong risk management, governance, and compliance acumen
Ability to influence senior executives and lead cross‑functional initiatives
Excellent executive communication and stakeholder‑management skills
High integrity, judgment, and enterprise mindset

Additional Job Details

Management – M6 Organizational Impact • Leads a function or department within the platform, or leads a strategic function or department within the business unit • Leads the implementation of comprehensive strategies set forth by executive leadership, ensuring alignment with overarching business objectives • Develops and oversees strategic operational plans for the department and/or job family group, focusing on mid to long term outcomes and sustainability (e.g., 3-5 years) • Accountable for organizational resources and plays a critical role in shaping high-level business decisions made by executive leadership • Typically accountable for substantial revenue generation and/or expenditures in strategic organizational areas, with a high degree of autonomy and decision-making authority Communication & Influence • Communicates regularly with parties within and outside of job family group/ business unit, may include external clients or vendors • Influences diverse groups, advocating for the organization’s vision and strategic initiatives while communicating complex concepts and practices to executive leadership on matters of critical importance to the organization • Regularly communicates with executive leadership, and is required to negotiate and resolve operational challenges that impact strategic direction • Represents a business unit function, department or job family group on matters of significance with the public Innovation & Complexity • Responsible for driving critical improvements of entire processes, systems, or products to enhance performance of business unit or job family group • Addresses a wide array of complex and ambiguous challenges, involving interpretation of multifaceted issues where information is scarce and difficult to ascertain often impacting areas outside of immediate responsibility • Solutions developed through leveraging extensive expertise, strategic analysis, and innovative thinking, drawing on a deep understanding of industry trends and organizational dynamics Leadership & Talent Management • Oversees multiple critical departments, multiple job families or a critical job family group for a business unit, managing a large, diverse team of senior-level managers who supervise various sub-teams • Typically has hiring, firing, promotion and reward authority within own area, in accordance with Corporate Guidelines • Responsible for developing short- to mid-term plans (1-3 years) on how to optimize the talent required to execute strategies for the job family group or business unit/departments Knowledge & Experience • Requires exceptional business management and leadership knowledge to spearhead complex, cross-functional teams and drive initiatives across the platform, business units, multiple departments and/or job family groups • Exhibits a high level of mastery in a specialized technical domain or possesses extensive expertise across a wide range of interrelated disciplines, enabling strategic decision-making and innovation • Typically requires an advanced degree or equivalent professional certification, along with a minimum of 12-15 years of relevant experience

Work Shift Schedule

No Soliciting

Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.