The Team Lead, Legislative Services, provides a crucial role in managing and supporting the Legislative Specialists in the planning, coordination, and administration of various Council and Committee meetings. Reporting to the Leader, Legislative Services, the Team Lead provides daily oversight of the Legislative Specialists who support The City's legislative meeting processes for Council and Council Committee meetings, including scheduling, the setting and publication of agendas, the execution of meetings, the facilitation of public participation, management of amendments and other procedural motions, procedural advice and support for Chairs, management of the voting process for Members, preparation of bylaws, and the recording of meeting minutes, all in compliance with the Municipal Government Act (MGA), the Protection of Privacy Act, the Access to Information Act, and the Procedure Bylaw. Primary duties include:
- Supervise permanent and temporary Legislative Specialists which includes recruitment, selection, orientation, evaluation, development, performance management and discipline up to and including termination.
- Provide oversight of Legislative Specialists, ensuring staff coverage for all meetings of Council and Council Committees. Accountable for the correct application of CUPE Local 38 Collective Agreement provisions and human resource policies.
- Effectively manage the Legislative Specialists by providing leadership, providing guidance, and ensuring that the team's work aligns with the goals and standards of the Legislative Services Section.
- Represent the City Clerk at Council Committee, and City Board, Commission and Committee (BCC) meetings, fulfilling duties as per relevant delegations, legislation, bylaws and procedures, ensuring that Members of Council participate in Council, Council Committee and BCC meetings in alignment with their obligations and the eligibility requirements set out in the MGA and Procedure Bylaw.
- Ensure public facing websites are maintained and up-to-date and continue to serve the needs of the public.
- Review and analyze existing practices, identify gaps, and make improvements.
- Responsible for quality control of all area outputs.
- Liaise with other municipalities to identify best practices and establish formal or informal benchmarking for legislative services, projects and related administrative operations.
- Ensure that education and reference materials for the public, Council and Administration are up to date.
- Provide support to Members of Council about the operation of the technical aspects of meeting management as requested.
- Oversee the regular updating of educational and orientation materials to reflect changes in legislative procedures and policies.
- Ensure accessibility of training materials, making them available in various formats to accommodate different learning styles.
Qualifications - A degree (Public Administration, Legal Studies, Political Science, Sociology, Communication, or another related field and progressively more responsible and diversified experience working in a public sector environment or equivalent multi-disciplinary organization, including at least 6 years of experience as a senior legislative specialist, legislative specialist or equivalent role in a municipal government environment.
- Equivalent combinations of experience and education may be considered.
- Experience working in local government or elections will be considered an asset.
- Strong communication skills with the ability to collaborate at all levels in a large and complex organization along with the ability to think strategically with well-developed analytical skills.
- Self-directed with the ability to work independently and effectively lead multiple projects in a fast-paced, dynamic work environment.
Pre-employment Requirements - Successful applicants must provide proof of qualifications.
Workstyle - This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. These arrangements depend on the operational requirements of the role, employee suitability, and are subject to change based on operational needs and corporate direction.
Position and Pay Information - Business Unit: City Clerk's Office
- Union: Exempt
- Position Type: 1 Permanent
- Compensation: Level M1 $115,627 - $144,534 per annum
- Hours of work: Standard 35 hour work week.
- Days of work: This position works a 5-day work week with 1 day off in a 3 week cycle.
- Location: 323, 7 Avenue S.E.
- Audience: Internal/External
- Apply By: July 31, 2026
- Job ID: 314871
