The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.
The Tax Documentation Analyst is responsible for the review, validation, and maintenance of U.S. tax documentation, primarily IRS Forms W-8 and W-9. This role ensures compliance with IRS regulations by verifying the accuracy, completeness, and validity of customer-provided tax forms. The analyst will support tax reporting, withholding processes, and compliance initiatives while collaborating with internal teams to resolve documentation issues.
Key Responsibilities- Review and validate IRS Forms W-8 (all variants) and W-9 for completeness, accuracy, and compliance with IRS guidelines
- Identify discrepancies, missing information, or invalid forms and initiate corrective actions
- Perform due diligence to determine appropriate tax classification, withholding status, and documentation validity
- Ensure proper application of U.S. tax rules, including FATCA and backup withholding requirements
- Maintain accurate records and documentation within internal systems and ensure audit readiness
- Partner with onboarding, operations, and compliance teams to resolve tax documentation issues
- Communicate with clients or internal stakeholders to obtain updated or corrected documentation
- Monitor expiration dates and trigger renewal processes for W-8 forms
- Support internal and external audits by providing documentation and explanations as needed
- Stay current on IRS regulations, tax compliance requirements, and industry best practices
Required Qualifications Education- 2+ years of experience in tax documentation, compliance, or financial operations
- Strong understanding of IRS Forms W-8 (BEN, BEN-E, IMY, etc.) and W-9
- Knowledge of U.S. tax withholding and reporting rules, including FATCA
- High attention to detail and accuracy
- Strong analytical and problem-solving skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Excel and data management systems
Technical Knowledge & Skills- Understanding of U.S. tax information reporting requirements within a banking environment.
- Knowledge of withholding rules for U.S. persons and non-U.S. persons, including NRA withholding and FATCA classification.
- Strong data reconciliation, analysis, and problem-solving skills.
- Experience with tax reporting or banking systems (e.g., FIS, Fiserv, Broadridge, Sovos, OneSource, or similar platforms).
- Working knowledge of database tools and ability to query data (SQL preferred).
Core Competencies- Detail-oriented with a high level of accuracy and control awareness.
- Strong analytical and investigative mindset.
- Ability to manage competing deadlines in a highly regulated environment.
- Effective communication skills, including the ability to explain tax concepts to non-tax stakeholders.
- Strong collaboration skills across Operations, Technology, and Compliance teams.
- Proactive approach to risk identification and mitigation.
Preferred Qualifications- Experience in large financial institutions or global banking environments.
- Familiarity with FATCA/CRS reporting frameworks.
- Experience supporting audits, regulatory exams, or internal control testing.
- Exposure to process automation, data governance, or regulatory reporting transformation initiatives.
Education- Bachelor's degree in Accounting, Finance, Business, or a related field (or equivalent experience)
The typical base pay range for this role is between $70K - $97K depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonuses and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.
MUFG Benefits Summary
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
