Position Summary: The System Manager of Facilities plans, manages, organizes, monitors, and supports supervisors, personnel, and contracted services within the facilities department in alignment with the health system's policies, budgets, objectives, and strategic priorities. This role ensures compliance with regulatory agency requirements, including the Centers for Medicare & Medicaid Services (CMS), Occupational Safety and Health Administration (OSHA), Centers for Disease Control and Prevention (CDC), Food and Drug Administration (FDA), National Fire Protection Association (NFPA), and other applicable state and federal codes. The System Manager collaborates with the System Manager of Construction and team on the design, documentation, bidding, permitting, and construction coordination of in-house projects to support future Physical Environment management needs. This role leads the implementation and updating of Physical Environment plans, corrective action plans, and improvement projects that support the Physical Environment Committee. The System Manager also organizes, schedules, and participates in regular Physical Environment Tours and manages purchased service agreements to promote a safe environment, maintain service quality, and support an excellent consumer experience.
Minimum Qualifications:Required- Bachelor's Degree in Mechanical or Electrical Engineering, Construction/Business Management, Construction Engineering Technology, or other related field; equivalent combination of education and experience may be considered.
- Five (5) years of experience within facilities and plant operations.
- One (1) year of supervisor or team leadership experience.
Preferred- Certified Healthcare Facility Manager (CHFM), Certified Life Safety Specialist (CLSS-HC), Certified Healthcare Operations Professional (CHOP).
- Experience in healthcare or other large system/multi-site plant operations role.
- Computer-Aided Design (CAD) experience; tracking and reviewing building/suite size and features.
Essential Job Functions: In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.
- Ensures a collaborative departmental approach to long-range strategic operational planning, care and service design, and development of organizational policies that reflect the mission of the organization.
- Coordinates and oversees organization-wide departmental services and continuously assesses, measures, and improves departmental performance.
- Ensures the provision of comprehensive departmental services complies with all regulatory agencies and healthcare system requirements.
- Makes recommendations on equipment, materials, means and methods, and potential purchased service needs for preventive and corrective maintenance of overall plant operations and fire/life safety.
- Coordinates operational activities between the organization and the facilities department; defines project deliverables, timelines, and monitors progress; monitors building improvements, including budget and schedule progress, and observes building improvements to ensure compliance with design documents and design intent.
- Manages departmental resources responsibly, including contracted services.
- Demonstrates clinical/technical and managerial competency and ensures staff professional needs are met.
- Leads, teaches, inspires, and supports staff while consistently demonstrating professional and ethical business conduct in accordance with policy.
- Organizes, schedules, and participates in regular Physical Environment Tours to support proactive and reactive safety practices related to fire/life safety and physical and occupational safety/security.
- Manages applicable purchased service agreements by conducting regular contract evaluations, quality checks, and ongoing feedback with vendors and contractors.
Knowledge, Skills, and Abilities- Strong leadership managerial skills; ability to plan, delegate, monitor and improve work performance.
- Demonstrates sound judgement, patience, and maintains a professional demeanor at all times.
- Ability to work in a busy and stressful environment.
- Strong interpersonal, verbal and written communication skills.
- Creativity, problem analysis and decision making.
- Exercises tact, discretion, sensitivity and maintains confidentiality.
- Detail oriented, organizational skills and the ability to prioritize.
- Standard office equipment and computer applications; MS Office, EMR, internet applications etc.
Schedule Requirements - This role requires regular and sustained attendance.
- The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
- On-call work may be required to respond promptly to organizational, patient, or employee needs.
Physical Requirements - Lifting (Repeatedly - 50 pounds): Exerting force and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.
- Sit (Occasionally): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.
- Stand (Continuously): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.
- Walk (Continuously): Walking and moving around within the work area requires good balance and coordination.
- Climb (Repeatedly): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.
- Twist/Bend/Stoop/Kneel (Continuously): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.
- Reach Above Shoulder Level (Repeatedly): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.
- Push/Pull (Continuously): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.
- Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.
- Vision (Occasionally): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.
- Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.
- Exposures (Repeatedly): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.
*Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).
The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified.
