Supplies Services Deputy Manager - Department of Transportation and Infrastructure

What We Offer

The City and County of Denver offers competitive pay commensurate with education and experience. New hires are typically brought into the organization between $68,773 and $91,124. We also offer generous benefits for full-time employees which include but are not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

Location & Schedule
In this position, you can expect to work onsite 5 days per week primarily located at either DOTI's Rosalyn Campus located at 5440 Roslyn Street, Building C, Denver, CO 80216 or DOTI's Central Platte Campus located at 1271 W Bayaud Ave, Denver, CO, 80223.

Who We Are & What You'll Do

The Department of Transportation and Infrastructure (DOTI), through its employees, enhances the quality of life in Denver by safely and efficiently delivering effective, high quality, sustainable and equitable public infrastructure, and services.

The Department of Transportation and Infrastructure (DOTI) is responsible for planning, designing, building, operating, regulating, and maintaining the City's infrastructure. DOTI administrations include Infrastructure and Delivery, Transportation Services, Right of Way, Operations, Strategy and Innovation, Communications and External Affairs, Public Works, External Programs, Internal Audit, and Executive Administration. Key services provided by these administrations are summarized in the following sections. DOTI staff are guided by the department's vision of being the ideal transportation and infrastructure department in the country. Additional department information can be found here.

The Logistics Operations division maintains the parts and stock for several city divisions including DOTI, Denver Police, and Fire Department vehicles. DOTI Logistics Operations (DLO) provides parts for over 4,000 City and County of Denver vehicles. Our DLO team manages 12 stockrooms and has 26 employees. DLO's key performance indicator is 90% parts availability or better and maintaining high inventory turns rates.

The Logistics Operations team is hiring a Supplies Services Deputy Manager.

Specifically, as the Supplies Services Deputy Manager you will:

• Supervises the work of supervisors and parts specialists involved in procuring and distributing a variety of automotive and heavy equipment supplies, materials, parts, and equipment and coordinates activities between stockroom and other departments.
• Resolves operational and unforeseen procedural problems and addresses other concerns as directed or necessary.
• Interpret City Master Purchase Order contract clauses, sections, and amendments to ensure correct pricing, shipping, overall vendor accountability
• Ensures repairs performed by outside vendors or via a p-card are tracked and paid in accordance with purchasing and fiscal rules.
• Assign and distributes work, review work for accuracy and completeness and returns assignments with recommendations for proper completion
• Research outstanding invoices and vendor statements and works with vendors to receive payments and maintain strong working relationships.
• Conduct hiring interviews and select candidate(s) for a job opening(s).
• Implement and interpret policies and procedures developed by higher-level managers or supervisors.
• Assist in developing, recommending, and coordinating the implementation of new procedures for the assigned functions or unit.
• Encourage regular communication, informs staff of relevant business issues and their impact on the organization.
• Field inquires and respond to emails from team members, vendors, and internal stakeholders
• Accurately enter requisitions into the City's financial program to obtain purchase order numbers for payments on parts, and repair services from vendors
• Accurately reconcile a city issued purchasing credit card on a weekly basis
• Generate reports for management tracking usage and value of items received and issued using the basic computer spreadsheet/database software and/or enterprise inventory management software
• Develops goals, documents performance, provides performance feedback and formally evaluates the work of the employee; provides reward and recognition for proper and efficient performance. Assists staff to achieve performance standards and identifies opportunities for continual improvement to performance standards.
• Performs other related duties as assigned.

What You'll Bring

We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, the people around you and Denver to the next level.

Our ideal candidate has some or all the following experience, skills, and characteristics:

• Background in both public purchasing and contracting practices
• High degree of attention to detail and good written and oral communication skills
• Strong familiarity with Microsoft programs including Word, Excel and PowerPoint
• Experience making presentations and advising managers in specialized areas of work
• A proven ability and desire to build and maintain a positive and respectful culture within the division and the office.
• Results-oriented, self-driven to contribute to a high performing team
• The successful candidate will have a high level of technical understanding of government contracting, procurement and fiscal accountability rules
• In depth knowledge of vehicle and heavy equipment parts and inventory/warehouse practices

Required Minimum Qualifications

Education requirement: Bachelor's Degree in a related field based on a specific position(s).

Experience Requirement: Three (3) years' experience performing full performance professional level duties within a specialized, functional area. (This does not include clerical experience.)

Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.

Additional appropriate education may be substituted for the minimum experience requirements.

License/Certifications: None

Application Deadline

This position is expected to stay open until July 26. Please submit your application as soon as possible and no later than July 26 at 11:59 PM.

About Everything Else

Job Profile
CA2307 Administrator I
To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type
Unlimited

Position Salary Range
$68,773.00 - $113,476.00

Target Pay
Though the full range is listed, our expected hiring range is between $68,773 and $91,124.

Agency
Dept of Transportation & Infrastructure

Redeployment during Citywide Emergencies

City and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor.