Summary

This position serves as the Director of the Administrative Division in the Immediate Office of the Chief Human Capital Officer leading multiple administrative and business functions for the office including but not limited to executive support, correspondence, resource management, personnel security and continuity of operations and guiding administrative processes and procedures.

Duties

• Serve as the principal advisor to the Chief Operating Officer, delivering expert administrative, procedural, and strategic guidance on critical, sensitive, and confidential organizational matters.
• Direct, plan, and assign work to subordinate staff, sets performance standards, evaluates employee performance, recommends awards, and handles primary personnel actions including selections, grievances, and training needs.
• Collaborate with senior leadership to formulate internal human capital procedures, vision, and long-range strategic plans, aligning fiscal budgets and assessing organizational performance metrics to improve overall administrative efficiency.
• Manage the correspondence, tracking, and document control systems for the immediate office, establishing workflow checkpoints to ensure timely and accurate responses to high-level inquiries.
• Coordinate, monitor, and evaluate internal management controls, reviews, and projects, ensuring seamless compliance across the office with Federal administrative standards, directives, and operational schedules.
• Manage multiple administrative programs for the organization, including Continuity of Operations, Personnel Security, Onboarding and Provisioning, Space Management and Human Resources.

Requirements

Conditions of employment

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. See www.sss.gov.
• If selected, you may be required to complete a one year probationary period.
• If selected, your appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position is not remote, the selectee will be expected to report to the duty station(s) listed. If selected, military spouses, veteran caregivers, and spouses of foreign service employees may be eligible for applicable workplace flexibilities.
• Occasional travel may be required.
• This position is not included in a Bargaining Agreement.
• This position is eligible for situational telework only.
• You are required to submit a Financial Disclosure Statement, OGE-450, Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually (5CFR Part 2634, Subpart I USOGE, 6/08).
• New supervisors are required to attend 80 hours of supervisory training, of which 40 hours must be completed during your first year as a supervisor.
• May be required to successfully complete a 1-year supervisory probationary period.

Qualifications

SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level GS-14 in the Federal service. Specialized experience for this position is defined as meeting 3 of Total 4 of the following:

1. Leading staff or division operations to streamline project execution that support organizational objectives.
2. Managing multiple administrative programs for the organization, including Continuity of Operations, Personnel Security, Onboarding and Provisioning, Space Management and Human Resources
3. Evaluating business processes, or operational data to counsel senior executives on strategic planning, reorganization, or resource utilization.
4. Auditing and establishing formal compliance metrics to protect an organization from administrative or operational vulnerabilities.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred.

Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration and current employees must have at least a fully successful or equivalent performance rating to receive consideration.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Education

There are no specific education requirements or substitution of education for experience for this position.

Additional information

• This position has been identified as potentially meeting the requirements of Schedule Policy/Career. If it is determined that the position does meet the requirement, the position will be converted from the competitive service to an excepted service position. Any employee occupying the position at that time will also be converted (moved) from the competitive service to the excepted service with limited appeal rights. If you are selected and DOE designates the position as "Schedule Policy/Career" in the excepted service, you will be informed of this decision in writing and provided with additional information. This designation/determination is not appealable.
• New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check. To learn about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify.
• Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
• If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
• More than one selection may be made from this vacancy announcement.
• Some positions may require completion of a probationary period of up to 1 (one) year.
• Many positions require successful completion of a background investigation.
• Your performance appraisal and incentive awards will be given due consideration in the selection process based on their relation to the duties of the position and the consistency with which they may be considered in evaluating you against other candidates.
• Hiring incentives may be authorized in accordance with agency policy and if funding is available.

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.