What You'll Be DoingJob Scope: The Subcontracts Manager will manage all phases of the project subcontracts development process, including preparation of subcontracts plan, bidders pre-qualification, subcontracts formation, risk assessment, execution, change management, reporting and formal close-out. This role will also focus on establishing good contractual relationships with subcontractors, facilitating a safe closure of the subcontracts and avoiding any litigation/claims, while preserving site interests and priorities. Reporting to the Director of Contracts at the Houston office.
Primary responsibilities will include but are not limited to:- Work to develop and form subcontracts.
- Managing all phases of engineering and construction subcontracts, including pre-qualification, formation, execution and close-out.
- Creating and maintaining project subcontract plans.
- Sourcing potential subcontractors and performing bidder's qualification, using site's approved systems such as Avetta and in collaboration with HSE and QA/QC teams.
- Ensuring proper technical inputs needed for the award of subcontracts are timely received from proposals and project technical teams, avoiding to the extent possible any post-award changes.
- Creating and issuing RFQs, adding value to the scope of work, technical documents, and project schedule.
- Soliciting and ensuring proper review of RFQ package documents for completeness prior to issue.
- Receiving and analyzing proposals, negotiating the terms of the subcontracts with the support of the project and legal teams.
- Taking the lead on all bid clarifications and negotiations, following site guidelines and procedures.
- Obtaining NDAs and MHH agreements from bidders/subcontractors, as required.
- Conducting subcontracts pre-award and project kick-off meetings.
- Preparing, with the collaboration of the project team, the Subcontract Bid Assessment & Recommendation for award (SBAR) to be reviewed and approved by management.
- Subcontract execution/formalization, following site DOE, Guidelines and Procedures.
- Ensuring all required subcontractor insurance is in place prior to the performance of any work.
- Handling all formal communications with subcontractors and maintaining detailed communication logs.
- Attending Site meetings, as required.
- Working closely with the project team to maintain the project schedule and budget.
- Reviewing subcontractors reports and issuing weekly/monthly reports to the project team.
- Overall Change Order management.
- Performing subcontracts risk assessment.
- Monitoring and reviewing invoices from subcontractors.
- Obtaining Lien releases and completion certificates from subcontractors.
- Contributing to a positive work environment that fosters the success of a high performing Project Subcontracts team.
- Collaborate with the Project Managers and Director of Contracts to avoid and handle subcontractors claims.
- Providing support to the legal team in case of any litigation/claim from subcontractors.
- Preparing the subcontractor close out evaluation form.
Ideal BackgroundEducation: Bachelor's degree in Engineering, Law, Business or related field is required. Master Degree in Supply Chain or Business preferred.
Experience: Minimum 5 years of professional experience in engineering, construction, subcontracting activities for the oil and gas industry.
Required Knowledge, Skills, and Abilities:- Strong written and verbal skills.
- Willingness to travel and perform Site visits (up to 30%).
- Demonstrates strong computer skills and knowledge of core business software, including Google Workspace.
- Demonstrates skills in administration and time management.
- Demonstrates knowledge of report writing, presentation and plan development.
- Demonstrates proficiency in subcontract / procurement law.
- Demonstrates proficiency in construction terms and conditions
- Demonstrates proficiency in risk management.
- Demonstrates proficiency in total cost of ownership.
- Demonstrates proficiency in liquidated damages and bonds.
- Demonstrates proficiency in indemnification and warranties.
- Demonstrates proficiency in performance management.
- Demonstrates proficiency of sourcing strategy.
- Demonstrates proficiency of EPC Scopes of Work.
- Demonstrates proficiency of project execution.
- Demonstrates knowledge of financial analysis.
- Demonstrates knowledge of materials management.
- Demonstrates knowledge of logistics and transportation.
- Demonstrates knowledge of market intelligence.
- Demonstrates awareness of accounts payable.
Physical Requirements:- Ability to lift and carry in excess of 25 lbs.
- Ability to sit, stand, or walk for long periods of time
Energy corridor
