Dewberry is currently seeking an experienced Subcontracts Administrator to work at our corporate headquarters located in Fairfax, VA.

• Support Project Managers, Project Manager Deputies, and Administrative staff in Purchase Requisitioning and Purchase Order creation
• Maintain a working knowledge of Federal Acquisition Regulations (FAR) and standard commercial procurement practices
• Attend training as necessary to keep current on regulation changes, industry updates, etc.
• Participate in proposal process by coordinating actions between Dewberry stakeholders and suppliers
• Review purchase requisitions for clarity, compliance, detail, completeness, and obtain additional required information; assist requestors in filling out/creating the subcontract required documentation
• Prepare and maintain complete Purchase Order and Subcontract files in accordance with FAR policies, Dewberry corporate procurement guidance, and other applicable references to ensure compliance throughout the procurement cycle
• Prepare subcontract modifications
• Actively manage the procurement process from order placement through receipt of services, subsequent payment of invoices, and closeout
• Prepare and disseminate information to appropriate employees regarding subcontract status, compliance, modification, deviation, and termination
• Answer questions regarding Dewberry procurement policy and negotiate agreement redlines
• Understand the requirements to develop compliant subcontract files and review files for compliance with CPSR and other government requisites
• Assist with providing training to Dewberry staff on Procurement related topics
• Participate in the invoice approval process to ensure that supplier invoices are in accordance with purchase order terms and conditions and resolve issues as necessary
• Assist in expediting invoices between subcontractors and Accounts Payable
• Assist in the preparation and submission of the small business report and other reporting as required
• Plan, organize, prioritize, and perform multiple tasks to perform job functions in an orderly, efficient manner
• Work professionally in a team environment and independently as necessary.
• Provide support to co-workers, suppliers, and auditors
• Other duties as assigned

• Bachelor’s degree in Business, Law, Finance, or related field or equivalent experience
• 3 to 7 years’ experience in subcontract management
• Knowledge of FAR principles and application to subcontracting
• Previous experience with supporting the procurement process including solicitation, evaluation, award, and documentation
• Previous experience with the full range of subcontract types, FFP, Cost Plus, Hourly not to Exceed, Time & Material, etc.
• Strong analytical, negotiation, and subcontract management skills
• Excellent communication skills (written, oral, presentation)
• Frequent use and general knowledge of industry practices, techniques, and standards
• Proficiency in MS Office applications
• Ability to gain proficiency in enterprise procurement tools

Desired Qualifications

• Experience with enterprise-wide ERP systems
• Experience with small business subcontracting plans
• Experience submitting eSRS and FFATA reporting
• Experience supporting a Contractor Purchasing System Review (CPSR)

*At this time, Dewberry will not sponsor a new applicant for work authorization.

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The projected range for this position is $79,000-$101,000 annually. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly.