Title: Staff Accountant

Element: Finance and Accounting

Manager: Controller

Type: Full-Time

Location: Pasadena, CA

Job Summary

The Staff Accountant will support the Accounting and Finance Department with day-to-day accounting functions, with a primary focus on accounts payable and payroll processing in preparation of each month end close. The position requires a detail-oriented, organized, and dependable individual who can meet deadlines and maintain accurate financial records. The Staff Accountant will report to the Controller and work closely with the Accounting Manager and Financial Analyst to support and meet Payroll, Accounts Payable and Expenditure management requirements. The Staff Accountant may periodically interact with management and other departments to ensure timely and accurate processing of invoices, accruals, payroll, and other accounting-related activities.

The successful candidate will have 2-3 years of experience in accounting. They should possess a working knowledge of core accounting functions as it relates to payables, payroll and general ledger. They will also need to demonstrate excellent communication skills, be proactive, and comfortable in a hands-on, small business environment.

Job Duties

• Prepare, process and maintain vendor invoices, expense reports, and credit card reconciliation reports in a timely and accurate manner.
• Review billing information for accuracy, including matching invoices to corresponding Purchase Order or Contract numbers, as well as General Ledger Account and Work Breakdown Structure codes and report or resolve discrepancies as needed.

• Assist with payables-related inquiries from employees and escalate issues to the Financial Analyst as appropriate.

• Assist in maintaining and processing semi-monthly payroll by reviewing timecards, including collecting, calculating, and entering journal entry data to ensure accurate integration between timekeeping application and accounting software.
• Maintain accurate and up-to-date payroll records and assist with payroll-related reporting.
• Assist with payroll-related inquiries from employees and escalate issues to the Accounting Manager as appropriate.
• Assist in month end and year-end financial close, as well as annual audits.
• Maintain confidentiality of sensitive financial, payroll, and employee information.
• Participate in and contribute to special projects and analyses as needed.
• Maintain professional and technical knowledge by attending educational webinars or workshops.
• Contribute to team effort by exercising flexibility and recommending processes to improve efficiencies for the entire organization.

Qualifications (Required):

• Bachelor's degree in Accounting, Finance, Business Administration or a related field
• 2-3 years of accounting experience, preferably with experience in invoicing, payroll processing, and/or general accounting
• Working knowledge of basic US General Accepted Accounting Principles and practices
• Strong attention to detail and accuracy
• Proficient in MS Excel
• Experience working in a hands-on, small business environment
• Reporting skills

Qualifications (Preferred):

• Basic knowledge of fixed assets, compensation and wage structure, 401(k), insurance and fringe benefits
• Experience in Microsoft Dynamics SL or other similar Accounting Software
• Experience or knowledge of Paychex or similar payroll provider

Working Conditions:

Normal office environment. Open plan layout. This role is expected to work onsite in Pasadena at least two days per week.

Physical Requirements

No special requirements

Direct Reports

None

Featured Benefits

• Medical Insurance
• Vision Insurance
• 401(k)
• Dental Insurance
• Disability Insurance

Hiring Range

$80,000-$120,000

The salary for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, and training.