Organization:
VUMC Real Estate

Job Summary:
Administers the existing and new leases within the organization's portfolio in an independent manner. Negotiates new leases and/or amendments tied to expansion of existing sites and/or new office or clinic sites. Supports lease portfolio maintenance and negotiations tied to affiliated entities as well as leases and subleases in which the organization is the landlord or sublandlord. Leads property tours.

Department Summary

VUMC Real Estate is the central point of contact (both internally and externally) for access to VUMC organizational expertise in leasing, acquisition of property, sale of property, and oversight of third-party landlord property management for VUMC and affiliated entity leased properties. Included in this effort, VUMC Real Estate is also responsible for setting up rent payment and review of annual reconciliations for all portfolio leases.

Minimum and Preferred Qualifications

• Bachelor's Degree and 5 years of relevant work experience which must include negotiation of commercial leases (7 years of relevant work experience is preferred).
• With this commercial real estate experience should come the knowledge of lease structure including common key economic components of leases.
• A knowledge of healthcare real estate is preferred.
• Project management and basic knowledge of how construction projects are managed and delivered is preferred.

Key Responsibilities

• Coordinates requests for new and renewal of full-time leases
• Research annual lease operating expenses and coordinates with Landlords to seek additional information as needed
• Generate documentation including but not limited to memos, lease abstracts, excel spreadsheets; power point presentations and other briefing documents as needed
• Implements and maintains various tracking tools for the office (examples include tracking of tenant improvement allowance and commencements)
• Participates in generating all documentation needed to close out files; and cooperates with other team members in the organizational system for storing such documents (both electronic and hard copy)
• Must become competent in setting up rent in the organizational systems
• Must be prepared to travel by car to conduct property tours and site follow-up including but not limited to landlord delivery and punch walks. This position will support all of the Vanderbilt Health related matters in the field.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Documentation (Expert): Ensures that all documentation is complete, accurate, thorough, and compliant.
• Document Auditing (Advanced): Auditing is conducting an independent review and examination of records and activities in order to test the adequacy and effectiveness of procedures, policies, standards, rules, capabilities and other aspects to ensure compliance with established policy and operational procedures, and to recommend any necessary changes.
• Real Estate Contracts (Expert): The preparation, monitoring and management of the contracting processes well as individual contracts. May include contract specifications, evaluation of bid proposals, and purchase requisitions.
• Contract Negotiations (Advanced): Demonstrates an understanding of negotiating skills such as building trust, gaining commitment, managing the opposition and maintaining goodwill. Realizes the need for mutual concessions and accommodations and negotiates with others for resources, actions or buy-in to maximize collaborative outcomes.
• Verbal Communication (Advanced): Ability to enunciate clearly, using appropriate voice control and body language. Effectively transmits technical and business ideas and information to others. Listens carefully to ascertain points being made before trying to be understood.
• Database Knowledge (Advanced): Knowledge and understanding of a database and how data is organized so that its contents can easily be accessed, managed, and updated.
• Written Communication (Advanced): Demonstrates the ability to write clear, detailed, and comprehensive status reports, memos and documentation. Demonstrates an understanding of effective composition, such as having first line in a paragraph state the subject.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:
Relevant Work Experience

Experience Level:
5 years

Education:
Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.