POSITION SUMMARYThe Senior Procurement Analyst manages the contract documentation lifecycle, including the intake, review, assessment, and storage of service provider insurance certificates, vendor reviews, and other contract-required documentation. The role develops tools and systems to support contract management, review, assessment, and internal workflow, and assists with contract review along with training other departments in coordination with the Bank's legal counsel. This position meets with departments to review upcoming contract renewals, manages the purchase order process, creates and sends purchase orders to vendors, closes completed purchase orders, approves facility invoices as needed, and works with Accounts Payable and vendors to resolve invoicing discrepancies. The Senior Procurement Analyst also supports other projects as needed or assigned.
ESSENTIAL FUNCTIONS- Ensure vendors are in compliance with executed contracts.
- Work with departments on contracts and renewals to ensure timely completion.
- Lead requisition review and determine when a Purchase order should be created.
- Review purchase requisitions, create, send and receive Purchase orders.
- Provide assistance to departments to resolve invoicing discrepancies.
- Communicate with vendors to ensure they adhere to our procurement policies.
- Assist in training on nContracts, procurement policies and standards.
- Reporting on KPI's
- Update information on the Procurement Landing page.
- Provide contract templates and process guidance to Relationship Managers (RM) when requested.
- Provide contract guidance and comments based on Banks's legal counsel standards.
- Monitor all contract-required insurance policies, verifying required insurance is in place and current. Work with RM to inform of any upcoming expiring insurance policy. Ensure updated proof of insurance provided and accepted.
- Monitor upcoming key contract dates (expiration, renewal, non-renewal, and service owner notice dates) to ensure all are actioned upon. Inform/remind RM's of the upcoming contract event and request termination or renewal plans. Provide monthly reports to RMs that include all contract information for vendors under their management and provide.
- Provide contract renewal assistance where requested. Provide appropriate documents and guidance. Follow contract renewal process to ensure that the Legal Department is included and consulted, and that necessary documentation for the contract renewal is completed (including contract and any addendums/attachments/examples/exhibits). Involve manager and/or in-house legal counsel when necessary.
- Review and save updated contract documents as required.
- Build, maintain, and improve legal contract invoice management tools; provide insight and analysis of Bank external legal spend.
- Assist Bank legal counsel in preparation of legal documentation.
- Curate (with Bank legal counsel) on all contract templates.
- Ownership of Docusign for new contracts and contract renewals.
- Support Bank legal counsel by serving as point of intake for legal invoices, as well as preparing legal invoices for approval and review by Bank legal counsel and approvers.
KEY COLLABORATORSNational Products, IT departments, Accounts Payable, Procurement, Facilities, and other departments as needed.
SUPERVISORY RESPONSIBILITIESNone
COMPETENCIES- Alignment w/Sunrise Core Values
- Adaptability
- Communication
- Compliance
- Dependability & Flexibility
- Initiative
- Integrity
- Judgment
- Organizational Skills
- Productivity
- Professionalism
- Quality Service
- Teamwork
- Technical /PC Skills
- Work Quality
EDUCATION & EXPERIENCE- High school degree or GED required
- Experience in the financial industry is strongly preferred
- Minimum five years' experience reviewing or negotiating contracts
- Experience with third-party management
- Demonstrates the ability to work effectively with AI tools and maintains an open, curious approach to emerging technologies.
- Superior skill set in the use of the following software applications: Microsoft Teams, Excel, Word, PowerPoint, Access, and Outlook
- 3 years' experience with purchasing/procurement preferred.
- Contract Management programs experience preferred.
COMPENSATION AND BENEFITSAnnual salary range DOQ: $68,607 - $98,010
Eligible benefits: medical, dental, vision, life, AD&D, STD/LTD, FSA, PPL, 401k, PTO, PVTO and more. Visit www.sunrisebanks.com for more detail.
