Job DescriptionJob Summary:The Senior HR Coordinator is a blended role which provides support to and partnership with the Vice President of Human Resources & HR Leaders as well as project, program, event planning, administrative, and process responsibilities.
This role requires a strong emphasis on autonomy, good judgement, decision making and personal accountability. The role requires extensive detail orientation and solid organizational and project management skills, to meet tight deadlines while juggling multiple critical requests and projects across our global teams. Administrative duties are required but are performed less frequently with notable independence and accountability for the work results.
ResponsibilitiesLeadership Team Support- Proactively anticipate needs and identify ways to build capacity and create efficiencies for Leadership Team they support, with our business priorities in mind
- Acts as an extension to the Leadership in all aspect of communication, planning and coordination inside and outside the company. Responsibilities include planning and executing on areas such as global travel, global calendar management, global event management, special projects and administrative tasks, on behalf of their executives.
- Communicate on behalf of Vice President of Human Resources, across many communication channels, while upholding an elevated level of integrity and discretion in handling confidential information as well as professionalism
- Build and maintain strong working relationships with people at all levels, inside and outside of the organization
- Manage expense report coordination and submissions for directors and above, others as needed
- Manage and execute projects and tasks quickly with little to no guidance, react with appropriate urgency, problem solve and take effective action, often times with limited information
- Track and help drive completion of key deliverables and follow up on outstanding items
Project/Program Management- Support Senior Human Resources leaders with executing key projects/programs and deadlines
- Review, audit and approval of PO's and invoices, ordering supplies for Human Resources department.
- Responding to employee questions, concerns and issues and/or directing them to the correct department contact in a timely, accurate and confidential manner
- Understand the core HR policies and processes to make quality and timely processing decisions
- Support HR initiatives and projects, such as employee engagement activities, communication and training.
- Assist in implementing programs to help improve employee experience.
- Leverage other key business contacts as needed to resolve employee inquiries and related processes and deliverables (i.e., LOA, Benefits, Retirement, Payroll, Compensation, HRBP's, Talent Acquisition, Talent Management)
- Respond to internal and external HR related inquiries or requests and provide assistance.
- Other duties as assigned
Event Management and Planning- Plan and prepare logistics for company and functional team/department meetings and events, including but not limited to, securing and negotiating a venue, making all travel arrangements, calendar invite coordination, catering, audio/visual, attendee management, print development, shipping & packing event materials, on-site registration, post-event procedures and any other logistical coordination required
- Problem solve travel and logistical issues as they arise
- Manage and track project deliverables, timelines and expense budget for events
- Serve as point of contact (POC) with Finance and vendors, processing contracts and invoices for the events
Travel: Minimal
QualificationsKnowledge, Skills and Abilities:- Outstanding organizational, project management & communication skills
- Ability to communicate effectively and efficiently (i.e. verbal and written) while maintaining flexibility and composure
- Ability to handle sensitive information and maintain confidentiality is a must
- Ability to build relationships with all levels of the organization
- Ability to multi-task and establish priorities
- Global travel logistics & Concur experience preferred
- Previous experience with Human Resources processes, procedures and systems
- Proactive and willing to take on new challenges
- Flexible to changing priorities and able to adjust to them quickly
- Intermediate/Advanced skills in Microsoft Office software, including Outlook, Word, Excel and PowerPoint
- Active notary commission, experience with Oracle & Kronos is a plus
Work Environment:- Professional office environment
- Prolonged sitting and standing in front of a computer in a well-lit, air-conditioned office
- Frequently required to use a telephone, computer, copier, and fax
- Able to work in a global/multi-time zone environment
Experience:- Minimum of 5+ years of related experience required, or equivalent combinations of education and experience.
- 2+ years of experience with a bachelor's degree.
Education:- Associate's Degree or Bachelor's Degree preferred
For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $69,158.00 and $ 92,211.00 per year and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.
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