The Senior Analyst of Retirement Planning is responsible for designing, administering, ensuring compliance with, governing, and continually improving the Company's qualified and non-qualified retirement programs, with primary responsibility for the 401(k) Plan and profit-sharing arrangements. The ideal candidate brings significant 401(k) administration experience, strong analytical and problem-solving skills, sound judgment, and the ability to communicate complex retirement plan concepts clearly to employees at all levels.
Key Responsibilities:
- Administer and support the Company's defined contribution retirement programs, including the 401(k) Plan and profit-sharing plans, in accordance with plan documents and applicable legal and regulatory requirements.
- Ensure retirement plans are administered in compliance with ERISA, the Internal Revenue Code, IRS and U.S. Department of Labor requirements, and other applicable federal, state, and local regulations.
- Coordinate closely with Payroll and HRIS to ensure accurate integration of retirement plan data with employee wages, compensation, eligibility, deductions, and employer contributions.
- Assist with reconciliation of payroll deductions, employer contributions, plan funding requirements, and participation data.
- Review weekly, monthly, quarterly, and annual reports, interfaces, and exception files to confirm enrollments, deferral elections, eligibility, contributions, and participant transactions are processed accurately and in accordance with plan provisions.
- Support Workday implementation and optimization for retirement planning function.
- Monitor participant eligibility and calculate or validate 401(k) and profit-sharing entry dates, as required, based on applicable plan provisions and employee data.
- Support administration of the Company's executive non-qualified deferred compensation plan, including elections, contributions, distributions, participant inquiries, data validation, and vendor coordination.
- Coordinate and support preparation of the annual Form 5500 filing, schedules, required disclosures and notices, and responses to related information requests.
- Analyze plan data and trends, including participation, deferral rates, contribution levels, utilization, demographics, transaction activity, and other plan metrics; develop recurring and ad hoc reporting for management.
- Identify opportunities to enhance plan administration, controls, employee experience, communications, automation, data quality, and operational efficiency.
- Assist with employee and retirement plan communications, education materials, SPDs, required notices, and other plan-related content.
Perform special projects, analyses, and other retirement plan responsibilities as assigned.
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
- 5+ years of progressively responsible experience administering large and/or complex 401(k) plans.
- Bachelor's degree in human resources, Finance, Accounting, Business, or a related field.
- Strong working knowledge of ERISA, the Internal Revenue Code, IRS and DOL requirements, and regulations applicable to qualified defined contribution retirement plans.
- Demonstrated experience with 401(k) plan operations, compliance testing, payroll and contribution reconciliations, participant eligibility, and recordkeeper or third-party administrator coordination.
- Strong analytical and creative problem-solving skills, with the ability to independently investigate complex issues, identify root causes, evaluate alternatives, and drive issues to resolution.
- Excellent written and verbal communication skills, including the ability to explain complex retirement plan provisions and technical concepts clearly to employees, leaders, and business partners at all levels.
- Detail-oriented and demonstrated commitment to completing assigned responsibilities with a high level of accuracy and timeliness.
- Advanced proficiency with Microsoft Excel and strong proficiency with Microsoft Office applications; experience working with large data sets, reconciliations, lookups, pivot tables, and data analysis.
- Strong attention to detail and demonstrated commitment to completing responsibilities with a high level of accuracy, timeliness, and documentation.
- Ability to effectively prioritize competing tasks and manage multiple projects simultaneously while maintaining quality and meeting deadlines.
- Ability to exercise sound judgment and discretion when handling sensitive, confidential, and personally identifiable information.
Preferred Qualifications:
- Bachelor's degree in human resources, Finance, Accounting, Business, or a related field.
- Workday experience.
- Experience supporting non-qualified deferred compensation plans.
- Experience with retirement plan audits, Form 5500 preparation, plan governance, and operational correction processes.
Experience in a large, multi-entity, or complex payroll and HRIS environment.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional overnight travel may be required.
- Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
