The
Senior Administrative & Payroll Manager oversees all payroll operations for a multi-state workforce, ensuring accurate, compliant, and timely payroll processing for union and non-union employees. This role leads a small team responsible for payroll, timekeeping administration, employee records, and key administrative workflows. The ideal candidate has deep experience in construction payroll, union payroll, Davis-Bacon compliance, and multi-jurisdictional regulations.
This role is fully remote but requires strong communication, leadership, and coordination skills to support field teams, corporate leadership, and union representatives.
Key ResponsibilitiesPayroll Management- Oversee end-to-end payroll processing for multi-state hourly, salaried, union, and non-union employees.
- Ensure accurate pay calculations including prevailing wage, Davis-Bacon requirements, certified payroll, and union rate schedules.
- Maintain payroll compliance with federal, state, and local regulations.
- Monitor and update wage classifications, fringe benefits, deductions, and job costing allocations.
- Manage payroll audits, reconciliations, and reporting.
Union & Compliance Administration- Administer payroll elements outlined in collective bargaining agreements, including wage rates, pension contributions, apprenticeship classifications, and union dues.
- Prepare and submit required union reports, trust fund contributions, and certified payroll documentation.
- Stay current on legislative changes impacting labor, payroll, construction, and wage compliance.
Leadership & Team Management- Lead and mentor a payroll/admin team of 3-5 employees, providing direction, coaching, and workflow oversight.
- Establish and maintain high standards for accuracy, timeliness, and service delivery.
- Develop training materials, SOPs, and process improvements to increase efficiency and reduce errors.
Systems & Process Optimization- Oversee timekeeping systems, payroll software, and related reporting tools.
- Partner with HR, Finance, and Operations to improve data flow, job costing accuracy, and field reporting.
- Support system upgrades, vendor management, and automation opportunities.
Administrative Oversight- Ensure accurate employee records, onboarding documentation, worksite assignments, and status changes.
- Coordinate with HR on benefits administration, employment changes, and regulatory filings.
- Produce payroll metrics and executive reporting as needed.
Qualifications- 7+ years of payroll experience, including construction industry payroll.
- Strong experience processing union payroll and interpreting collective bargaining agreements.
- Deep knowledge of Davis-Bacon, prevailing wage, certified payroll reporting, and multi-state compliance.
- Previous experience leading a payroll or administrative team.
- Proficiency with payroll systems and advanced Excel skills.
- Excellent attention to detail, problem-solving skills, and ability to manage deadlines.
Preferred- Experience with job-costing environments and field-based time tracking solutions.
- Strong understanding of employment laws, labor classifications, and wage determination processes.
- Prior experience in construction, welding, industrial services, or similar trades.
Core Competencies- Leadership & Mentoring
- Payroll Compliance & Accuracy
- Union Contract Interpretation
- Multi-State Wage & Tax Expertise
- Process Improvement
- Communication & Collaboration
- Analytical & Reporting Skills
Physical Requirements- Primarily consists of sedentary work with prolonged periods of sitting at a desk and working on computer or using telephone
- Frequent sitting, talking, hearing and repetitive motions
- Walking standing reaching pushing pulling lifting required occasionally
- Close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer screen;
- Responsibility for various tasks carried out in the corporate office or home office.
- Must be able to lift up to 15 pounds.
- Travel required up to 20%, attending meetings, as scheduled.
