Your role and key responsibilitiesWe're looking for a Specialist, Service Control to join the team! Reporting to our Manager, Facility PMO, the Specialist, Service Control supports the financial, contractual, and performance control of construction-related services by reviewing progress reports, payment applications, invoices, budgets, and service deliverables. The position works closely with construction, finance, procurement, and contractors to ensure accurate cost reporting, contract compliance, effective performance monitoring, and timely resolution of discrepancies.
This role is available on a full-time onsite basis at our St. Thomas, ON office.
What you bring to the team- Review contractor progress reports, payment applications, interim payment certificates, invoices, and supporting documentation to verify accuracy, completeness, contractual compliance, and consistency with confirmed services or work performed.
- Maintain a comprehensive invoice tracker showing invoice receipt dates, review status, approval status, payment due dates, outstanding actions, and final payment status.
- Submit and coordinate invoice approval workflows in Oracle Aconex, ensuring all required stakeholders complete their reviews and approvals within the applicable timelines.
- Track approved invoices in SAP S/4HANA through financial approval, posting, payment processing, and final payment, and follow up on any outstanding actions or system issues.
- Track Purchase Requisitions in SAP S/4HANA, including submission, approval, release, and conversion status, and follow up with responsible stakeholders on outstanding actions.
- Support the Cost Controller by compiling cost data, contractor information, progress records, historical invoices, forecasts, and other supporting documentation required for cost estimates, accruals, and budget-related reporting.
- Verify reported progress and service performance using approved progress-measurement methods, including earned-value principles where applicable, and coordinate the resolution of discrepancies with contractors and internal stakeholders.
- Prepare regular invoice, payment, progress, cost, and performance reports for the Construction Project Manager, Cost Controller, and other project stakeholders, highlighting overdue actions, discrepancies, and financial risks.
- Support the preparation, coordination, issuance, and recordkeeping of Notices of Non-Payment and related payment documents in accordance with company procedures, contractual requirements, and the applicable provisions of Ontario's Construction Act, in coordination with Commercial, Finance, and Legal stakeholders.
What makes you stand out- Bachelor's Degree in the following areas is preferred - Business Administration, Finance, Accounting, Construction Management, Engineering or Supply Chain Management. Equivalent experience can also be considered.
- 3+ years of relevant experience within industries such as construction, engineering, manufacturing, infrastructure, or contract administration within large scale construction or infrastructure projects.
- Experience reviewing contractor invoices, payment applications, progress reports, and supporting documentation
- Knowledge of invoice processing, payment tracking, purchase requisitions, cost reporting, and financial approval processes
- Experience coordinating invoice approval workflows among multiple internal and external stakeholders
- Proficiency with enterprise resource planning and document-management systems, including SAP S/4HANA and Oracle Aconex, or comparable systems
- Strong Microsoft Excel skills, including data tracking, reconciliation, reporting, and maintaining invoice trackers
- Experience working on large-scale construction, industrial, automotive, battery manufacturing, or infrastructure projects.
- Hands-on experience with SAP S/4HANA, Oracle Aconex, and Primavera P6.
- Familiarity with Ontario's Construction Act, including prompt-payment timelines, Notices of Non-Payment, and related documentation.
- Familiarity with earned value, progress measurement, cost control, and project controls principles.
- Professional certification such as PMP, CAPM, Certified Construction Contract Administrator, or a finance or accounting designation.
- Experience working in a multinational or cross-functional project organization.
What to look forward to- Attractive Remuneration: The expected competitive compensation range for this position is $74,270 - 92,840, which includes base pay and target amount of short term incentive plan.
- In addition we offer competitive benefits: our program is flexible to allow you to make the selections and get the coverage you need.
- Pension and Retirement Savings: We contribute to a Registered Pension Plan and matching contribution to a retirement savings plan.
- Employee Assistance Plan: We offer an Employee Assistance Plan which can support you in mental health, physical wellness and overall wellbeing.
- Vacation Allowance: We offer our employees competitive paid time off. Plus, you don't need to take any vacation days from December 24 to December 31.
- Opportunities for development.
- Relocation Support.
- Opportunities to participate in exciting company events that give back to the community.
We are committed to fair and equitable compensation practices. Our compensation is determined based on a combination of factors including but not limited too relevant years of experience, education, and alignment with the responsibilities and qualifications outlined in the job description.
This posting is for a currently vacant role.
Company: PowerCo Canada Inc.
Location:
