Job Details: Position Title: Specialist, Payroll Project
Status: Full-Time Administration
Hours: 37.5 h ours per week
Faculty/Department: People(s) & Culture
Campus/Location: North Campus - must be comfortable working hybrid, a minimum of four (4) days on-site.
Minimum Starting Salary: $97,491; starting salaries are determined based on qualifications and years of related experience.
About the Specialist, Payroll Project Role: The Specialist, Payroll Project plays a key role in supporting payroll transformation, technology, and process improvement initiatives while maintaining a strong connection to day-to-day payroll operations. Acting as a subject matter expert (SME), this role provides functional payroll expertise throughout the project lifecycle, from requirements gathering and solution design through testing, implementation, and post-implementation support.
The Specialist, Payroll Project works closely with Payroll, People(s) & Culture (P&C), Change Management, and other stakeholders to ensure payroll solutions are practical, compliant, well tested, and effectively adopted. In addition to project responsibilities, the role serves as a functional lead for the bi-weekly payroll cycle, helping to identify, troubleshoot, and resolve payroll issues and ensuring the accuracy and timely delivery of payroll.
Key Responsibilities Bi-Weekly Payroll Operations - Lead bi-weekly payroll operations, while serving as the functional lead, providing operational oversight and payroll expertise.
- Monitor payroll processing activities and identify potential issues or anomalies.
- Manage and triage payroll errors, determining root causes, and coordinating timely resolution.
- Collaborate with internal teams and technical partners to investigate system, integration, calculation, or data-related payroll issues.
- Escalate complex or high-risk issues appropriately and ensure appropriate follow-up and resolution.
- Support continuous improvement of payroll processes, controls, and procedures based on operational experience and project learnings.
Payroll Projects & Subject Matter Expertise - Serve as a payroll subject matter expert on payroll system implementations, enhancements, integrations, process improvements, and other business initiatives.
- Provide functional payroll expertise throughout the project lifecycle, identifying business impacts, risks, dependencies, and opportunities for improvement.
- Partner with project teams, P&C, and other stakeholders to develop effective and sustainable payroll solutions.
- Translate payroll requirements and operational needs into clear business and functional requirements.
Business Requirements & Solutioning - Develop, coordinate, and manage User Acceptance Testing (UAT) activities for payroll-related projects.
- Develop and execute test scenarios and test cases that reflect real-world payroll requirements and business processes.
- Analyze testing results, identify defects or gaps, and work with project and technical teams to resolve issues.
- Document testing outcomes, decisions, process changes, and lessons learned.
- Support implementation activities, including readiness assessments, cutover activities, parallel payrolls, and post-implementation validation where required.
- Ensure new or revised payroll processes are documented and communicated effectively.
Change Management & Stakeholder Communication - Partner with Change Management to support the successful adoption of new payroll processes, systems, and ways of working.
- Communicate project impacts, process changes, timelines, and key information to payroll stakeholders and affected business areas.
- Act as a key liaison between payroll operations and project teams, ensuring operational requirements and concerns are appropriately represented.
- Support the development of communications, training materials, process documentation, and other change-related deliverables.
About You: You are passionate about working at Ontario's largest Polytechnic; you thrive on improving productivity and quality that contribute to team success! If this sounds like you, keep reading:
Education - Bachelor's degree or diploma in Business, Finance, Accounting, Human Resources, Payroll, or related field.
- Payroll certifications such as PCP or CPM.
Experience/Skills - Minimum six (6) years of progressive payroll processing experience, with demonstrated knowledge of end-to-end payroll processes and operations.
- Extensive knowledge and experience with Oracle Cloud Payroll, with experience supporting or participating in an Oracle Cloud implementation, considered a strong asset.
- Hands-on experience with Oracle HCM is preferred.
- Strong understanding of Canadian payroll legislation, regulatory requirements, and compliance obligations.
- Demonstrated ability to manage multiple priorities and competing deadlines in a fast-paced, complex environment while maintaining a high degree of accuracy.
- Experience coordinating and supporting payroll projects throughout the project lifecycle, including implementation, transition, stabilization, and post-project review.
- Demonstrated experience coordinating and supporting User Acceptance Testing (UAT), including test planning, test case development, execution, issue tracking, documentation, and resolution.
- Advanced proficiency in the Microsoft Office Suite, particularly Excel and PowerPoint, with experience working with compensation, payroll, HR, or other data management tools.
- Excellent written, verbal, and interpersonal communication skills, with demonstrated ability to build effective relationships, provide consultation, and work collaboratively with a diverse range of stakeholders.
- Strong analytical and troubleshooting skills, with the ability to investigate payroll issues, identify root causes, and develop timely and practical solutions.
- Exceptional attention to detail and accuracy, particularly when working with payroll data, calculations, systems, and confidential employee information.
- Demonstrated ability to interact professionally and effectively with individuals at all levels of the organization, including employees, leaders, internal partners, and external stakeholders.
- Strong organizational and time-management skills, with the ability to manage competing priorities and deliver high-quality results within established timelines.
- Demonstrated coaching and mentoring skills, with the ability to support the development of colleagues, build confidence and capability, share knowledge, and contribute to a collaborative and high-performing team environment.
- Demonstrated commitment to compliance and organizational policies, including adherence to applicable Collective Agreements, Terms and Conditions of Employment for Administrative Staff, internal policies and practices, government legislation and regulations, and College-wide requirements.
At Humber College we don't just accept difference - we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we're looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!
What's In it for you? - An opportunity to have an impact with a post-secondary institution, poised to do great things.
- Diverse, hard-working, committed team of people who care about each other.
- Tools and technology that will allow you to succeed at your job.
- Highly supportive work culture
We thank you for your interest in working with Humber Polytechnic. Only applicants selected for an interview will be contacted.
