DescriptionThe PositionLiberty Mutual Investments has two exciting opportunities for a highly qualified
Senior Executive Assistant to join the Administrative Services team supporting the senior leaders of the Global Private Investment and Strategy & Asset Allocation groups. The GPI role is part of a two-person team supporting a group of investment professionals, and the SAA role would be a one-person team.
Provides administrative support for executives while exercising confidentiality, tact, and diplomacy. Manages executive calendars, prepares materials for meetings, triages communications, coordinates and optimizes executive travel plans, and helps to keep executives focused and on schedule. Essence of the role is to enable executives supported to be more productive with their time and to work as efficiently and effectively as possible. This level makes decisions with minimal direction, recommendations are typically accepted by executives, and is able to quickly adapt to changing priorities. In addition, there is a high degree of usage for executive assistant specific support.
This position will work in office Tuesday, Wednesday and Thursday every week.Responsibilities- Heavy management of complex calendars. Acts as a gatekeeper to include prioritization of meetings and managing scheduling conflicts. Keeps the executive informed of changes
- Assists the executive with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Highlights information the executive needs to pay attention to and/or questions he/she may have. Obtains appropriate support for virtual attendees as we as various media needs and other logistics
- Coordinates and/or assists with team meetings (staff meetings, all-hands meetings, quarterly on-sites/off-sites, team gatherings, etc.). May assist with event planning
- Optimizes travel arrangements (transportation, accommodations, agenda) based on the executive's travel needs and preferences. Manages complex itineraries, to include any changes. Enables remote decision-making. Processes related expenses
- Greets and assists planned guests and manages unannounced visitors
- Prepares, updates and organizes information for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material. May conduct research on behalf of the executive
- Sorts, screens and distributes incoming and outgoing mail for the executive(s). May highlight particular information of interest and/or curate reading material
- Assists in keeping the executive highly organized, to include online retrieval and archiving of documents as well as supporting the Company's records and retention schedule
Qualifications- Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
- Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
- Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
- Strong ability to read complex settings and respond to challenging people and/or circumstances with diplomacy and tact.
- Competencies typically acquired through an associate`s degree (or equivalent) and 6 to 8 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.
- Investments experience or background preferred.
Qualifications- Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
- Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
- Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
- Strong ability to read complex settings and respond to challenging people and/or circumstances with diplomacy and tact.
- Competencies typically acquired through an associate`s degree (or equivalent) and 6 to 8 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.
Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.
At Liberty Mutual, our goal is to create a workplace where everyone feels valued, supported, and can thrive. We build an environment that welcomes a wide range of perspectives and experiences, with inclusion embedded in every aspect of our culture and reflected in everyday interactions. This comes to life through comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every individual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve.
We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: https://www.libertymutualgroup.com/about-lm/careers/benefits
