To function as the primary sourcing lead for assigned programs. Negotiates critical program components based on knowledge of client requirements from initial request through contract completion and turnover; this includes recommending supplier and destination options and solutions. Proactively negotiates prices and contracts. Communicates with suppliers, account team and client on a timely basis. Follows standard operating procedures for all sourcing and contracting activity.
What You'll Be Doing - Develop and execute sourcing, negotiation, and contracting strategies for meetings, incentives, and events.
- Research, qualify, and recommend hotels and destinations based on client requirements, while managing the RFP process and preparing comparison analyses.
- Negotiate room blocks, pricing, concessions, attrition terms, cancellation clauses, and other contractual business terms with hotels and suppliers.
- Draft and review supplier contracts, addenda, and authorization documents to ensure accuracy and alignment with client needs.
- Maintain accurate sourcing records, reporting, cost-savings documentation, and complete program files in accordance with company and client requirements.
- Communicate contract status, deposits, key milestones, and sourcing updates to clients, account teams, and stakeholders.
- Partner with clients, hotels, destination partners, and suppliers to support program objectives, resolve challenges, and enhance program value and outcomes.
- Share industry insights, supplier recommendations, and best practices while supporting complex sourcing and VIP requests.
What You'll Bring - College degree or equivalent industry experience.
- Minimum of 5 years of experience in project, event, or meeting management, including at least 2 years focused on sourcing and procurement for meetings and incentives.
- Experience sourcing and negotiating with hotels and resort properties.
- Strong knowledge of event budgeting, forecasting, and financial management.
- Proven ability to build and maintain successful client and supplier relationships.
- Strong negotiation skills and ability to develop mutually beneficial solutions.
- Experience using online sourcing and RFP tools; proficiency with technology and data analysis.
- Ability to manage multiple projects, priorities, and deadlines in a collaborative team environment.
Nice To Have (Preferred)- Cvent sourcing experience.
- Deep knowledge of hotel, destination, and travel supplier operations.
- Experience supporting complex, VIP, or large-scale meeting and incentive programs.
- Strong analytical skills with experience evaluating supplier value and cost-savings opportunities.
Working Logistics & Things You Should Know- This is a Hybrid role for candidates located in the St. Louis area, with 2 days per week in the Fenton office (Wednesday is a required onsite day).
- Candidates outside the local area may be considered based on business needs.
- Working hours are generally 8:00 AM - 5:00 PM CST.
- This position requires occasional travel, approximately 2-5 trips per year, for client, supplier, industry, or internal business needs.
DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.
Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!
View all details at: www.MaritzBenefits.com
