Position Overview:U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Assistant Secretary of the Air Force for Acquisition (SAF/AQ). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.
Requirements- Position Description
Senior Secretariat Support
U.S. Federal Solutions Pentagon, Washington, D.C. - What you'll do
- Support SAF/AQ leadership with day-to-day secretariat and administrative needs that keep the organization running smoothly.
- Plan and coordinate events, meetings, and visits for distinguished guests, securing facilities and ensuring all materials are ready on time.
- Prepare correspondence, reports, briefings, presentations, and other documents for internal and external audiences, ensuring accuracy and clarity.
- Review documents that require government signature, checking for compliance, quality, grammar, formatting, and required attachments.
- Track and manage suspense items, project statuses, and workflow actions so the team meets all deadlines.
- Distribute correspondence and meeting materials, maintain filing and record systems, and conduct basic research when needed.
- Manage daily actions within the Task Management Tool (TMT), monitor new tasks, assign them appropriately, and prepare weekly stakeholder updates and status slides.
- Support travel administration through the Defense Travel System (DTS), preparing authorizations and vouchers for government approval.
- Assist with budget documentation and preparations for submission cycles as needed.
- Provide support for VTC setup and coordination, and help maintain the organization's SharePoint and Air Force Portal pages, including quarterly content updates.
- What you bring
- Experience supporting senior government leaders or working in a military or federal acquisition environment.
- Active and adjudicated Secret security clearance
- BS/BA Degree
- Strong writing and editing skills, with the ability to produce polished, ready-to-send materials.
- Familiarity with military customs and courtesies.
- Strong organizational habits and the ability to manage multiple deadlines in a fast-moving environment.
- Experience with tools such as TMT, DTS, SharePoint, and standard office software.
If you're dependable, detail-oriented, and comfortable supporting a high-visibility mission, this role offers the chance to contribute directly to Air Force acquisition priorities at the highest level.
Office Hours:- 0800 to 1700 Monday through Friday
- Must be local to the Washington D.C. area.
- Occasional telework may be approved in advance by the client though not guaranteed
Benefits- Employer-provided paid Medical / Dental / Vision insurance.
- Employer matching 401K plan.
- PTO
- 11 Federal Holidays
- Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.
