Job Description:

Senior Project Accountant

Job Disclosures:

Location: On-site (Santa Fe, NM) or remote-eligible, provided the candidate lives in one of the following markets: Santa Fe NM, Denver CO, Las Vegas NV, Dallas TX, Houston TX or Los Angeles CA.

Compensation: The base annual salary range for this position is $88,870 - $122,640. "Off-scale salaries" and other components of pay, i.e., a salary that is higher than the published system-wide salary at the designated position grade, are offered when necessary to meet competitive conditions.

Deadline: The deadline for submitting applications for this position is September 30, 2026. Meow Wolf reserves the right to extend this deadline if necessary.

Job Summary:

The Senior Project Accountant is responsible for developing, monitoring, and analyzing budget and actual costs for new construction projects, including estimate refinements prepared internally and/or with outside estimating firms. This role will take the lead on providing financial support to pre-operations efforts (including Marketing and Merchandising).

As Senior Project Accountant, you will work with the Blue-Sky team, developing budgets and means for tracking costs on efforts that have potential to become construction projects. You will assist with the implementation of the financial and cost management system (WORKDAY) for all projects, work closely with program management and purchasing, and review scope and payment terms for all contracts relating to the projects. This role reports to the Director, Project Finance, and together you will develop a comprehensive database from past projects to assist in improving the accuracy of project budgeting across all projects.

Your efforts will bring value and quality to construction projects, ultimately elevating the Meow Wolf experience.

Key Responsibilities:

• Accurate tracking of project commitments, cost-to-date, and EFC trending.
• Create project cash flows and update monthly with assistance from the Project Team.
• Provide up-to-date cost-to-complete (forecasting EFCs) and identify/communicate spending risks.
• Work closely with project/program managers, estimators, and purchasing to ensure budgeting, scheduling, and coordination processes run smoothly; monitor progress against deadlines and budget limits and generate progress reports to managers.
• Make suggestions for improvements to project operations as needed.
• Continually monitor and evaluate each step of a project to ensure budgetary and deadline goals are met; develop recurring status reports to stakeholders covering progress, staffing needs, schedule changes, and scope adjustments.
• Create and maintain reports addressing all aspects of project development and completion.
• Develop and manage project budget estimates for TI, Retail, Bar/Café, front and back of house (including ticketing) and Exhibitions (show design, fabrication, and installation).
• Review continually evolving design documents and update estimates at each stage of design to ensure projects are tracking on budget.
• Maintain all supporting project financial documentation (e.g., cost reports, contract signature pages, change order signature pages; contracts reside with Contracts and on Project Box file structure).
• Develop conceptual Rough Order of Magnitude (ROM) estimates for projects prior to and in Blue Sky Phase to develop initial costs for business-unit financial analysis.
• Create value-engineering components with the project team to mitigate cost overruns.
• Compile overall project summaries on cost at project conclusion.
• Develop and maintain a database of cost comparisons for various exhibition and non-exhibition facilities (BOH).
• Provide weekly and monthly project cost reports for the Director, Project Finance, PM, and Executive Management.
• Support Director, Project Finance with project labor tracking through ERP Time Entry system.

Required Qualifications:

• 3+ years of construction/theme-park estimating experience in retail, hotel, theme parks and themed attractions required; knowledge of Tenant Improvements (TI), attraction/exhibition (themed environments) estimating, and facility impact costing required.
• Strong knowledge of Microsoft applications to create reports and present information in Excel and PowerPoint. Knowledge of cost-management software preferred.
• Capable of presenting cost estimates to upper-management level positions.
• Able to navigate and analyze large datasets.
• Maintain positive and informative relationships with vendors and contractors to uphold the reputation of the owner and owner's representatives.
• Able to maintain and track separate project accounts.
• Review and process project invoices and contract payment applications for approval hierarchy, cost coding, contract compliance, payment milestones; confirm capital versus expense; validate integrity of the schedule of values; field approvals; necessary submittals in accordance with contract requirements, including but not limited to statutory lien waivers.
• Review General Contractor payment applications (ensuring/validating schedule of values adjustments, field approvals, and necessary paperwork delivered in accordance with contract requirements, including but not limited to waivers).
• Influence decisions of major nature, requiring a high degree of tact and diplomacy to obtain favorable results.
• Analytical and data-based decision-making skills.
• Executive presence and strong collaboration; relationship-builder internally and externally; outstanding verbal and written communication skills.
• Computer, interpersonal, and customer-service skills.
• Able to multitask and work with a diverse group of vendors, executive managers, subcontractors, consultants.

Work Environment and Physical Demands:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The listed requirements must represent the knowledge, skills, minimum education, training, licensure, experience, and/or abilities required.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners. This position also may occasionally work in an indoor setting with exposure to noisy environments, dim lighting, strong visual effects including strobing lights, special effects, fog machines and small and/ or enclosed spaces.

Physical Demands:

This position is primarily sedentary and requires extended periods of sitting, working at a computer, and viewing screens for long stretches of time. The role involves frequent use of standard office equipment such as computers, phones, and printers, and may require repetitive hand and wrist movements for typing and data entry. Occasional standing, walking, and light lifting (such as files, binders, or office supplies) may be required. The role also requires mental focus, the ability to analyze complex financial information, and sustained concentration to ensure accuracy and compliance.

The employee will comply with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Schedule:

This is a full-time position averaging 40 hours a week, Monday to Friday, 9am to 5pm MT or 10am to 6pm MST - occasionally requiring flexibility to work during evenings or weekends based on business needs, as well as travel to off-site locations depending on the role and need.

Supervisor Responsibilities:

This position does not require supervisory responsibility.

Travel:

This position will require some travel (10%-25%)

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

BENEFITS:

The choices we make concerning our benefits during enrollment periods are among the most important we select for ourselves and our families. As part of the total compensation package for full-time employees, Meow Wolf offers a comprehensive benefits package that includes various options to meet individual healthcare and financial needs along with many perks.

• Medical Insurance options: PPO & HDHP*
• Dental and Vision Insurance*
• HSA, HRA, and FSA options*
• 401k Retirement Plan
• Company paid Life Insurance Policy and Disability Coverage(s)*
• Voluntary Critical Illness and Life Insurance Policies*
• Company Paid Employee Assistance Program
• Paid Parental Leave for 12 weeks
• Discount off Meow Wolf Gift Shop Merch and Cafes
• Admission to Meow Wolf attractions for employees and guests

*Regular or Project Based Full-time positions

Please visit www.meowwolf.com/careers for more information.