Senior Payroll Specialist - Tampa, FL (hybrid)
The Senior Payroll Specialist is responsible for leading and executing end-to-end payroll operations with a strong focus on accuracy, compliance, and process excellence. This role serves as a subject matter expert for payroll administration, supports payroll team operations, and helps ensure timely and accurate payroll processing in accordance with company policy and applicable federal, state, and local regulations.
The ideal candidate brings deep payroll processing experience, strong knowledge of payroll tax requirements, hands-on expertise with ADP, and the ability to work cross-functionally with HR, Finance, Benefits, and other key stakeholders. Experience with SuccessFactors is strongly preferred.
Your 'day to day':
Key Responsibilities
- Lead the processing of regular and off-cycle payrolls, ensuring accuracy, timeliness, and compliance with established payroll procedures.
- Serve as a primary payroll subject matter expert and provide day-to-day guidance to payroll team members.
- Review payroll data for completeness and accuracy, including earnings, deductions, taxes, garnishments, time data, and employee changes.
- Manage payroll transactions in ADP, including employee updates, payroll balancing, audit reporting, and issue resolution.
- Support payroll-related activities associated with hires, terminations, transfers, leave of absence, bonuses, and other employee lifecycle events.
- Research, resolve, and respond to payroll discrepancies, employee inquiries, and complex payroll issues in a timely and professional manner.
- Assist in ensuring compliance with all applicable federal, state, and local payroll tax regulations, wage and hour laws, and company policies.
- Partner with internal and external stakeholders to support payroll tax filings, reconciliations, year-end activities, and audit requirements.
- Prepare and review payroll reports, reconciliations, and analysis to identify trends, variances, or processing issues.
- Support month-end, quarter-end, and year-end payroll activities, including W-2 processing and payroll account reconciliation.
- Collaborate with HRIS, HR, Finance, and Benefits teams to ensure accurate integration of employee and compensation data.
- Participate in payroll system testing, upgrades, implementations, and process improvements.
- Help develop, document, and maintain payroll procedures, internal controls, and standard operating practices.
- Support internal and external audits by gathering documentation and responding to payroll-related requests.
- Identify opportunities to improve payroll efficiency, accuracy, and compliance through automation and process standardization.
Required Qualifications
- Bachelor's degree in accounting, finance, human resources, business administration, or related field, or equivalent combination of education and experience.
- 5+ years of payroll experience, including experience processing multi-state payroll.
- Hands-on experience with ADP is required.
- Strong understanding of payroll principles, wage and hour regulations, and payroll compliance requirements.
- Experience reviewing payroll data, reconciling payroll results, and resolving complex payroll discrepancies.
- Strong analytical, organizational, and problem-solving skills.
- Ability to handle sensitive and confidential information with discretion.
- Strong attention to detail and commitment to accuracy.
- Proficiency in Microsoft Excel and payroll reporting.
- Excellent communication and interpersonal skills, with the ability to work effectively across teams.
Preferred Qualifications
- Experience with SAP SuccessFactors or other HRIS platforms.
- Experience with payroll tax processing, tax reconciliation, tax notices, and multi-state tax compliance.
- Prior experience in a lead, senior, or informal supervisory payroll role.
- The designation of the Certified Payroll Professional (CPP) designation is a plus.
- Experience supporting audits, process improvement initiatives, or payroll system projects
Annual Base Salary Range: $88,000 - $110,000
What we offer
- We offer a competitive base salary, annual bonus (applicable based on level of position), great medical, dental and vision coverage, 401k with a generous company match, incredible wellness benefits, commuter benefits, pet insurance, generous PTO, and much more!
- We have implemented Smart Work, a hybrid model of working that promotes flexibility in the workplace.
- Seize the freedom to define your future and ours. We'll empower you to take risks, experiment and explore.
- Be part of an inclusive, diverse culture where everyone's contribution is respected; Collaborate with some of the world's best people and feel like you belong.
- Pursue your ambitions and develop your skills with a global business - our staggering size and scale provides endless opportunities to progress.
- Take pride in delivering our promise to society: To improve the lives of millions of smokers.
PMI is headquartered in Stamford, Conn., and its U.S. affiliates have more than 3,000 employees.
PMI has been an entirely separate company from Altria and Philip Morris USA since 2008. PMI's affiliates first entered the U.S. market following the company's acquisition of Swedish Match in late 2022. Philip Morris International and its U.S. affiliates are working to deliver a smoke-free future. Since 2008, PMI has invested $12.5 billion globally to develop, scientifically substantiate and commercialize innovative smoke-free products for adults who would otherwise continue to smoke with the goal of transitioning legal-age consumers who smoke to better alternatives. In 2022, PMI acquired Swedish Match - a leader in oral nicotine delivery - creating a global smoke-free champion led by the IQOS and ZYN brands. The U.S. Food and Drug Administration has authorized versions of PMI's IQOS electronically heated tobacco devices and Swedish Match's General snus as Modified Risk Tobacco Products and renewal applications for these products are presently pending before the FDA. For more information, please visit www.pmi.com/us and www.pmiscience.com.
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