Senior Payroll AdministratorAccurate and timely processing of payroll, primarily for all office (non-union) employees of the company. Will also serve as a back-up union payroll administrator, and assist with certain other union payroll functions, as necessary.
Principal Duties and Accountabilities:- Ensure the integrity and confidentiality of payroll and all other sensitive data.
- Prepare and process bi-weekly, multi-state, non-union payroll.
- Provide timely focused advice and guidance in relation to regulatory obligations and identify and facilitate continuous improvement opportunities to reduce the risk of compliance incidents and breaches.
- Support payroll earnings, tax, and benefit corrections as needed.
- Review team member profiles after onboarding is completed to ensure accurate data for payroll processing
- Prepare final payroll for terminated employees including severance and PTO payout if needed.
- Collaborate with the Payroll, Finance and Human Resources teams to use the capabilities of the payroll system to support strategic decisions and process improvements.
- Promptly addresses team member pay inquiries, providing a high level of service and resolving payroll issues to support team member satisfaction.
- Complete employment and unemployment verifications and documentation as needed.
- Serve as a subject matter expert to provide resolution to employees or managers with questions about payroll policies, compliance, and pay discrepancies.
- Administration of wage attachments and garnishments.
- Assist with the preparation of annual W2s
Education:- High School Diploma or equivalent education (GED) required
- B.S. Degree preferred, preferably in Accounting or Business Administration
Experience:- Minimum 5 years of experience administering payroll
- Previous experience with union payroll is a plus
- Construction industry experience is a plus
Knowledge, skills, and abilities:- Knowledge of:
- General acumen with numbers and basic mathematics
- Strong knowledge of payroll concepts and federal/state/local employment laws.
- Advanced proficiency with Excel.
- Skills:
- Excellent customer service skills and ability to collaborate and communicate.
- Keen attention to detail, quality, and accuracy
- Positive team mindset - professional maturity and adaptability to help the team.
- Good organizational, time management, and follow up skills.
- Demonstrates the highest level of professionalism, discretion, and confidentiality.
- Abilities
- Ability to understand and contribute positively to company's cultural norms.
- Ability to analyze complex processes and systems to make recommendations for improvement.
- Ability to deliver results and meet deadlines - demonstrate a sense of urgency.
- Ability to understand union agreements and fringe benefits.
- Ability to adapt to changing priorities and excel in a fast-paced work environment that includes frequent interruptions.
Physical and/or Travel Demands- No travel required.
- Frequent sitting required - use of computer keyboard/monitor, telephone required. Occasional standing, walking, bending, stooping, and light lifting (e.g., file boxes). Must work well under pressure of time constraints.
Benefits and Compensation:
- The range for this position has been established at $70k-$99k/year and is U.S. Engineering good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training.
- Your total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package, including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.
This position will be posted until October 2, 2026. To apply, please visit https://www.usengineering.com/careers/job-postings/.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities and job specifications required of employees so classified. U.S. Engineering reserves the right to revise as needed. The job description does not constitute a written or implied contract of employment.
