Job Summary:

The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.

The Office of Sponsored Programs Administration supports the school's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. The Office of Sponsored Programs Administration is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform and are managed according to sponsor guidelines and University policies.

The Senior Grants and Contracts Manager will support innovative research in the Department of Immunology and Infectious Diseases (IID) at the world's leading public health research institution. The Department of Immunology and Infectious Diseases (IID) focuses on the biological, immunological, epidemiological and ecological aspects of viral, bacterial and protozoan diseases of animals and humans, including the vectors that transmit infectious agents. Research in the department's 14 laboratories is primarily focused on diseases of developing countries.

Job-Specific Responsibilities:

The Senior Grants and Contracts Manager is an integral part of the research enterprise and manages the financial portfolio for a given subset of faculty members. They work in close partnership with faculty members and are responsible for the financial management of their research portfolio. Reporting to the Associate Director of Finance, they will work with all aspects of pre- and post- award finances, and manage contracts, endowments, and gifts. Faculty have a wide-ranging portfolio of accounts from sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities. Some of the grants and contracts are complex and may involve multiple subcontracts and unique deliverable terms.

• Pre-award responsibilities include:
  • Grant preparation, budget development
  • Application form submission
  • Responding to sponsor requests
  • Senior Grants and Contracts Manager will work directly with the Principal Investigators and will interface with central administrative offices to ensure that the applications meet all university, school and sponsor requirements
  • Other duties as assigned
• Post-award responsibilities include:
  • Creating budget reconciliation and forecasting reports, and using these reports to meet regularly with faculty to review their financial situations
  • Reviewing and approving all expenditures
  • Ensuring compliance with requirements such as effort reporting
  • Submitting payroll changes for faculty and staff
  • Timely journal entries as necessary, grant close-outs, etc.
  • Other duties as assigned.

Qualifications

Basic Qualifications:

• 5+ years of experience, with 3+ years of those years in pre- and post-award management experience (both federal and non-federal), required; a combination of education and experience may be considered

Additional Qualifications and Skills:

The following skills, experience, and competencies are preferred:

• Bachelor's degree, and/or Certified Research Administrator (CRA)
• Experience with research administration management & submission systems
• Experience in an academic, hospital, research or related environment
• Experience working with research faculty on grants and contracts
• Experience managing training grants, complex awards and working with a variety of sponsors
• Advanced working knowledge of research compliance issues & of key federal grant regulations
• Experience working with Microsoft Excel strongly preferred
• Excellent organizational and time management skills
• Excellent written and verbal skills
• Outstanding attention to detail
• Understanding of human subject use, animal use and other research compliance areas
• Strong problem solving skills
• Willingness to be flexible and work well with different teams/people

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

Work Format Details

This position has been determined by school or unit leaders that the duties and responsibilities can effectively be performed fully remotely at a non-Harvard location. Employees in fully remote positions must work all scheduled hours in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. At the discretion of the department, fully remote employees may occasionally be required on site at a Harvard location. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 056. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.