Position Overview:

The Senior Executive Assistant serves as a trusted partner to senior leadership, providing proactive administrative and operational support that helps executives stay focused on the organization's highest priorities.

The ideal candidate is highly organized, detail-oriented, discreet, and service-driven, with strong judgment, executive presence, and the ability to manage competing priorities in a fast-paced environment. Success requires building trusted relationships, anticipating needs, coordinating across functions, and improving workflows through thoughtful use of technology.

Job Responsibilities:
• Manage complex executive calendars, prioritizing meetings, resolving conflicts, and aligning executive time with business priorities.
• Coordinate domestic and international travel, including aviation, accommodations, ground transportation, itineraries, dining, and contingency planning.
• Prepare briefing materials, presentations, agendas, meeting notes, and follow-up action items.
• Serve as a professional, discreet liaison between executive leadership and internal and external stakeholders.
• Manage confidential document workflows, including agreements, NDAs, MSAs, signature pages, notarizations, records, and execution follow-through.
• Coordinate executive, leadership, board, and business meetings, ensuring materials, logistics, and follow-up are completed seamlessly.
• Process expense reports, invoices, reimbursements, executive purchases, and corporate card reconciliations accurately and on time.
• Protect confidential business and personal information with integrity, professionalism, and discretion.
• Track projects, action items, approvals, and deliverables to support timely execution across workstreams.
• Partner with cross-functional teams to support executive priorities and organizational initiatives.
• Improve administrative processes, documentation, and workflow efficiency through effective use of technology.
• Maintain organized executive documentation, meeting materials, shared resources, and administrative processes.
• Build strong relationships across the organization and represent the Executive Office with professionalism and service excellence.
• Perform other responsibilities and special projects as assigned.

Preferred Qualifications:
• 10+ years supporting C-level executives or senior leaders in a high-performance organization.
• Experience in law, accounting, investment, consulting, private equity, financial services, or a similarly fast-paced corporate environment strongly preferred.
• Proven ability to manage complex executive calendars and competing priorities with strong attention to detail.
• Experience coordinating complex domestic and international travel; private or corporate aviation experience preferred.
• Experience with confidential workflows, document management, executive approvals, legal documentation, or financial administration preferred.
• Ability to quickly learn new technologies and improve administrative processes and efficiency.
• Strong organizational, project management, and time management skills.
• Excellent written and verbal communication skills with strong attention to detail.
• Sound judgment, discretion, and professionalism when handling sensitive information.
• Advanced proficiency in Microsoft Office 365, Adobe Acrobat, SharePoint, DocuSign, and collaboration/document management platforms.

Baseline Requirements

Education, Professional Certification, and Licenses:
• Bachelor's degree preferred, or equivalent professional experience.

Experience:
• 10+ years supporting C-level executives or senior leaders in a fast-paced, high-standard environment.
• Demonstrated experience managing complex executive calendars and competing priorities.
• Experience in private equity, investment management, financial services, consulting, law, Fortune 500, family office, or similar organizations strongly preferred.

Travel and Schedule:
• Full-time, in-office role, five days per week.
• Occasional flexibility outside standard business hours to support executive needs.

Expected Salary Range: $120K - $140K (Base Compensation + Annual Bonus)

Tract Capital employees enjoy competitive compensation and comprehensive benefits, including 100% employer-covered medical, dental, and vision insurance, a 401K program, standard paid holidays, and unlimited PTO.

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the organization's ongoing needs.