DescriptionThe function of the Senior Business Manager is to manage the preparation, presentation, and project analysis associated with invoicing of large yacht service projects. This position will be responsible for keeping the Project Manager informed on all financial aspects of each project including the status of the job versus budget, profitability, labor efficiency, invoicing and accounts receivable. In addition, this position will have direct interaction with customers to assist the Project Manager with invoicing questions and additional information request to support invoices.
Essential Duties and Responsibilities- Review the initial scope of work with the Project Manager to understand any project specific requirements
- Meet with key customer contact(s) at start of job to establish communication stream
- Ensure proper set up initial work order
- Generate weekly invoices for each work order and review with Project Manager
- Analyze project invoicing for time recording, or material purchase issues before submitting to customer
- Finalize invoices with any changes from Project Manager or issue identified when analyzing the project and submit to customer
- Review and assist Project Mangers with outstanding receivables
- Provide Controller bi-weekly cash forecast
- Evaluate all "Business Processes" and make suggestions for improvements
- As part of month-end financial close, provide Controller with analysis of projects that closed ahead of budget and over budget
- Analyzing sub-contractor and material markups against proposal and identify any discrepancies
- Analyzing the cause of the material project variances
- Positive upbeat personality
- Communication skills
- Ability to constantly shifting priorities
- Ability to handle interruptions
- Ability to explain and educate in simple and polite manner
- Meet deadlines under pressure
- Analytical skills
- Computer skills
- Multi-tasking
- Customer / Client Service
Safety and Environmental Responsibilities- Follow SHM Safety and Environmental rules and complete required related training
- Wear proper personal protective equipment as required for the task or work area
- Report all accidents, injuries, spills and near misses immediately
Technical and Physical Requirements- High school diploma or equivalent required
- Associate or Bachelor's Degree preferred in Accounting
- Kronos/UKG, Nexonia, Dockmaster, Netsuite experience a plus
- 3-5 years' relevant experience preferred in Accounting field
- Proficient in Microsoft Office
- Ability to sit or stand for long periods of time
- Ability to lift 20 pounds
- Any skills considered standard that a Business Manager should possess
Minimum Soft Skills Qualifications- Eagerness to engage in a growing, fast paced, and industry-leading company
- Consistently treats others with dignity and respect
- Genuinely serves others with humility and a positive attitude
- Frequently demonstrates a bias toward action
- Always communicates effectively and courteously to establish strong networks internally and externally to ensure that decisions are thoughtful of all stakeholders
- Follows policies and procedures while seeking out new and better ways of accomplishing duties
- Shows resolve and overcomes difficulties in a positive and productive manner
- Provides responsive service to our teammates and members
- Continuously puts forth the extra effort to accomplish duties
- Develop sound conclusions and makes decisions based on analysis of data and understanding of the business
- Works to build high performing teams while taking an interest in teammates' professional development
- Organize, plan and manage teammates and processes efficiently
- Unfailing commitment to continuous learning and growth
- Acts with integrity and is open to feedback from all teammates
- Willingly coaches teammates through change and leads all situations with positivity
