Competition Number:

Position Title: Research Projects Advisor

Position Number (Final): 00505619

Vacancy Type: Existing Position

Employee Group: Support Staff - USW Local 2010

Job Category: Research

Department or Area: University Research Services

Location: Kingston, Ontario, Canada

Salary: $80,569.00 - $99,974.00/Year

Grade: 09 Review Salary Information Here

Hours per Week: 35

Job Type: Permanent (Continuing)

Shift: 7 Monday - Friday

Number Of Positions: 1

Date Posted: August 18, 2026

Closing Date: September 1, 2026

Job Summary

A Brief Overview

The Research Projects Advisor will specialize in one or more sub-domains: the social sciences and humanities, engineering and natural sciences, health sciences, international programs, and large-scale institutional programs to, at a minimum, contribute to the maintenance of Queen's University's annual research income of approximately $180m. This opportunity may be used to fill similar positions across the Vice-Principal Research portfolio.

This position provides expert advice to members of the university regarding applications for research funding. This position works with new research groups, identifies funding opportunities, assists with applications, and acts as an advocate or liaison with a variety of individuals and institutions to increase participation and success rates for funded projects.

The schedule for this position requires the incumbent to work frequent early mornings, evenings and weekends, according to program or area needs.

Job Description

What you will do

• Provides expert advice and resources to faculty members, faculty offices and non-academic partners to aid in the submission of successful applications for research funding.
• Develops and implements strategies to increase participation and success rates for funding competitions.
• Identifies and monitors funding opportunities appropriate for researchers and research groups.
• Encourages and facilitates the formation of new research teams or groups around identified funding opportunities.
• Serves as an advocate on behalf of faculty with agency/institutional staff, funding bodies, sponsors, governments, organizations, other universities, and/or community partners.
• Liaises with representatives of other institutions and funding agency staff, regarding interpretation of guidelines and policies.
• Plans and organizes a variety of workshops, training sessions, information events and programs aimed at increasing the success rate of applications and funded projects.
• Facilitates post-award administration of large-scale projects.
• Manages the application process, ensuring all applications are completed within application deadlines.
• Prepares and delivers reports, individual funding plans, and/or data analysis for strategic planning initiatives.
• Acts as the project manager, driving application and contract activity flow.
• Ensures implementation of process changes to reflect program and policy adjustments.
• Develops resources, including instructional materials.
• Provides editing feedback regarding quality, content, and style on grant applications.
• Prepares and reviews communications, including letters of support.
• Monitors and ensures completion of work tasks by casual employees, external project management and/or consultants.
• Maintains current knowledge of policies, procedures and regulatory structures.
• Ensures compliance with funding policies and processes (internal and external), apprising management of compliance issues and/or risks.
• Other duties as required in support of the department and/or unit.

Required Education

• Master's Degree or equivalent. In addition, requires a professional designation, certification, or other qualification, or on-going learning to remain ahead of changes in technology or emerging fields.

Required Experience

• More than 3 years and up to and including 5 years of experience.
• Experience in planning and/or managing projects considered an asset.
• Experience in client and/or customer experience functions considered an asset.
• Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.

Consideration will be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or significant work experience.
• Provide expert advice, guidance and consultation on highly complex issues and/or where the outcome may be contentious.
• Interaction with others requires highly developed interpersonal skills to effectively persuade, negotiate, counsel, and/or consult.
• Adapt messages to meet the different needs of different audiences.
• Prioritize and distribute work to deliver objectives on time and to the highest standard.
• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
• Lead team and project meetings and develop team/unit and departmental project plans.
• Lead procedural or technological change within a unit or across broader university functions.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Anticipate complex challenges to ensure activities are completed on time.
• Effectively leverage relevant data as input to making decisions.
• Appropriately assess risks before making a decision.
• Comprehensive understanding of what sexual violence, harassment and discrimination are, and their varying effects on diverse members of the community.
• Question and take appropriate steps to address attitudes, macroaggressions and other behaviours which are discriminatory. Acknowledges and respects diverse cultural traditions, abilities and beliefs.

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