Position Details

Position Information

Recruitment/Posting Title
Research Contract / Grant Specialist

Job Category
URA-AFT Administrative

Department
Research & Sponsored Programs

Posting Summary

Rutgers, The State University of New Jersey is seeking a Research Contract / Grant Specialist for the Office for Research. This position works under the broad direction of the Contract Manager of Research and Sponsored Programs (RSP).

The Office for Research's mission is to support the research, scholarship, and creative endeavors of all Rutgers faculty. The Office accomplishes its mission by convening with academic and research leaders, providing integrated, user-focused resources, services, and tools, and partnering with faculty.

Among the key duties of this position are the following:

• Provides essential services to faculty and staff to ensure external support for their research, training and public service programs.
• Consults, advises and reviews all business / administrative / budgetary aspects of a proposal for completeness, accuracy and compliance with the Sponsor's regulatory requirements and specifications as well as with internal Rutgers policies and procedures.
• Submits proposals to all federal, state, local government, non -profit and for-profit sponsors via RAPSS, via the designated Sponsor's electronic portal, or via any other route identified by the Sponsor.
• Performs as the liaison between the Principal Investigator (PI) / Department support staff and the Sponsor for any additional clarifications, provision of documentation and response to questions issued by the Sponsor prior to the issuance of the award agreement.
• Ensures close and continuous communication with the PI and his/her administrative support team to handle all post award non-financial aspects of sponsored awards, including but not limited to post award requests for prior Sponsor approvals (when needed), review of award modifications, submission of technical reports (when requested by the Sponsor), and budget revisions and reallocations.
• Reviews, negotiates and processes awards and is responsible for the Funding proposals and Awards modules of the Rutgers Research Administration and Proposal Submission System (RAPSS), as well as for the accuracy and integrity of the information entered, as RAPSS functions is the Rutgers database for research non-financial research administration.

FLSA
Exempt

Grade
06

Salary Details

Minimum Salary
77919.480

Mid Range Salary
96454.480

Maximum Salary
114989.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time

Working Hours

Standard Hours
37.50

Daily Work Shift
Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description
URA-AFT Administrative

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree or an equivalent combination of education and experience, and 5 years total administrative work experience, with at least 2 of these years of experience in grants management or research administration.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Knowledge of basic sponsor policies and procedures.
• Familiarity with Office Suite (Work, Excel, Powerpoint) and other business software applications pertaining to grant applications.

Preferred Qualifications

• Certified Research Administration (CRA).
• Knowledge of electronic research administration programs pertaining to grants submissions and of federal procurement regulations, including both FAR and the DFAR.

Equipment Utilized

• Equipment: Computer, printer, fax, copier.
• Software: Office Suite; Coeus; RAPSS S2S; Internet Explorer; Mozilla Firefox, Chrome; Adobe Pkg.
• Federal agency portals, including eBRAP, eRA Commons, e-Handbook, FastLane, Research.gov, FedConnect, FEMA, Grants.gov, NASA NSPIRES, NOAA Grants Online, Office of Juvenile Justice, Space Telescope Grants Management System, Team Web (FTA), and U.S. Department of Education (G5).
• State agency portals, including Blue Sage, EWEG, CIMS, and Green SAGE; and other agency portals, including American Heart Association, BSF (by National Science Foundation), March of Dimes, NCIIA, ProposalCentral, and various small foundation submission portals.

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number
26ST1292

Posting Open Date
06/23/2026

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Off Campus

City
Piscataway

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.